Admin & Front Office Executive

Vista Developers Mumbai Llp; Mumbai; On-site; INR 279,000 - 424,080; Full time

Benefits offered by this job

Food provided

Leave encashment

Provident Fund

Job summary

Vista Developers Mumbai Llp is seeking an Admin & Front Office Executive (Male) to oversee front desk operations and provide day-to-day administrative support. The role requires strong communication, professional appearance, and hands-on office management.

The candidate will welcome visitors, handle calls and correspondence, manage meetings, coordinate vendor and facility needs, and support the Accounts team with invoices and MIS reports. Immediate joining is preferred.

Qualifications

• Graduate in any discipline.
• 2 to 5 years of experience in Front Office and Administration.
• Proficient in MS Office and Google Sheets.

Responsibilities

• Greet visitors and manage front desk.
• Handle calls, emails, couriers, and visitor management.
• Coordinate meetings and room bookings.
• Manage day-to-day office administration and facility operations.
• Coordinate with Accounts for invoices and payments; maintain MIS reports.

Skills

Front Office

Administration

Multitasking

English

Hindi

Marathi

MS Office

Google Sheets

Education

Graduation

Tools

MS Office

Google Sheets

Job description

Job description:

We are looking for a smart, well-organized, and proactive Admin & Front Office Executive (Male) to manage front office operations and provide day-to-day administrative support. The ideal candidate should have good communication skills, a professional personality, and experience in office administration.

Key Responsibilities

Front Office

• Welcome and assist visitors, clients, and guests professionally.
• Handle incoming calls, emails, couriers, and visitor management.
• Manage meeting room bookings and provide front desk support.

Administration

• Manage day-to-day office administration and facility operations.
• Handle petty cash and maintain administrative records.
• Coordinate housekeeping, pantry, stationery, and office supplies.
• Manage vendor coordination, quotations, and purchase requisitions.
• Maintain office assets, inventory, and vendor records.
• Coordinate office maintenance, AMCs, and service requirements.
• Track invoices and coordinate with the Accounts team for timely payments.
• Maintain MIS reports and Google Sheets.
• Provide administrative support to HODs and Directors as required.

Candidate Profile

• Graduate in any discipline.
• 2 to 5 years of experience in Front Office and Administration.
• Good communication skills in English, Hindi & Marathi.
• Proficient in MS Office (Excel, Word, Outlook) and Google Sheets.
• Well-groomed with a professional personality.
• Good coordination, multitasking, and organizational skills.
• Immediate joiners will be preferred.
• Preferred: Male candidate.
• Preferred Location: Mumbai.

Benefits

• Food provided
• Leave encashment
• Provident Fund