Admin Executive

Nirvasa Ayurveda; Gurugram District; On-site; INR 250,000 - 450,000; Full time

Job summary

Nirvasa Ayurveda in Gurugram, Haryana seeks a capable Office Administrator to oversee daily facilities operations and admin tasks. You will manage procurement, vendor coordination, and ensure a well-organized office environment.

The role requires meticulous record-keeping, inventory control, security, and adherence to office policies to support smooth business operations. Prior experience in facilities is preferred.

Responsibilities

• Provide support to office staff for facility-related concerns.
• Manage inventory of office supplies and reorder as necessary.
• Handle phone calls, emails, and other communications; draft and proofread documents and reports.
• Maintain and update admin records, databases, and filing systems (physical and digital).
• Process purchase orders and manage petty cash.
• Prepare monthly requirement list for stationery and housekeeping and submit to senior.
• Update stock registers daily and monitor items.
• Check housekeeping, staff hygiene, and attendance daily.
• Audit registers at the security gate daily.
• Maintain pest control as required.
• Ensure daily cleaning and maintenance of facilities.
• Maintain data security per policy.
• Ensure office is properly locked after shifts.
• Train security guards as needed.
• Obtain quotations from vendors and refer to senior.
• Check UPS and AHU regularly.
• Maintain diesel and genset run records; notify when diesel is required.
• Responsible for headset repairs.
• Coordinate with building management for building-related concerns.
• Ensure policy adherence by all staff.
• Arrange items from local markets as needed.
• Arrange drinking water; arrange water tankers if required.
• Maintain building assets and review regularly.
• Check CCTV footage for any issues.
• Maintain checklists for Genset, electricity readings, headset repairs, drinking water, etc.

Job description

Job Description:

• Provide support to office staff members for any facility related concern.
• Manage inventory of office supplies and reorder as necessary. Ensure that the office environment is organized and well-maintained.
• Handle phone calls, emails, and other forms of communication. Draft and proofread documents and reports.
• Maintain and update admin related records, databases, and filing systems, both physical and digital.
• Process purchase orders and handle petty cash accordingly.
• Prepare the requirement list of stationary and housekeeping material at every 28th of every month and give it to his senior.
• Update the material in stock register and maintains it on daily basis.
• Check housekeeping and staff hygiene and attendance on daily basis.
• Check all register which was kept at security gate on daily basis.
• Maintain pest control as per requirement.
• Check cleaning and maintenance of the facility on daily basis.
• Maintain data security as per policy.
• Ensure that office should be properly lock after the shift.
• Trained security guard as per requirement of the company.
• Take quotation from different vendor and give it to your senior.
• Check UPS and AHU on regular basis.
• Maintain diesel and genset running record give requirement of diesel when required.
• Responsible for headset repairing.
• For any building related concern coordinate with building management.
• Ensure that everyone should follow office policies.
• Responsible for arrange things from local market when required.
• Check and arrange drinking water as per requirement, if required than also arrange water tanker(for other water use).
• Maintain building assets and check it on regular basis.
• Check cctv footage for any issue.
• Maintain checklist of Genset running report, Electricity Reading Report, Headset repair report , Drinking Water Report, etc.