Admin Executive-Chennai

Annova Solutions Corp.; Chennai; On-site; INR 203,000 - 243,000; Full time

Job summary

Annova Solutions Corp. in Chennai is seeking a proactive Office Admin professional to manage reception, vendor coordination, procurement, and daily admin tasks.

You will handle records, invoices, pantry, visitor management, CCTV supervision, space and assets, and ensure smooth daily operations with strong organizational skills and attention to detail. The role requires end-to-end ownership of admin processes, timely bill processing, and proactive problem solving to support teams across the

Qualifications

• End-to-end admin ownership is required.
• Ability to establish and maintain strong connections with people.
• Strong understanding of basic business operations and office workflows.
• Proactive problem solving and decision making.

Responsibilities

• Attend employee requests at reception and handle vendor coordination.
• Keep records of delivery challans, service reports, and activity logs.
• Track domestic inward and outward couriers and manage office procurement of consumables.
• Process monthly bills/invoices against purchase orders and manage payments.
• Oversee security, housekeeping, CCTV, and access control supervision.
• Coordinate with vendors, guests, and interview candidates; manage seating and guest arrangements.

Skills

Execution excellence

People skills

Communication

Vendor coordination

Record keeping

Job description

• To keep record of various delivery challans/ Service Reports/ Activity Logs
• Keeping track of domestic Inward and Outward couriers
• Attending employee requests at reception & Vendor handling at reception
• To keep track of Purchases and Consumption of all consumable material
• To do first check of all monthly bills/ invoices against Purchase Orders and process for payment
• Look after daily security activity in co-ordination with Security + end to end housekeeping mgmt.
• Track of vendor’s, visitor’s, guest’s, interview candidate's
• Keeping track regarding seating arrangement of guest & new joiner.
• T o keep track of pantry consumables and maintenance of Pantry
• Maintaining the record for issuing Photo ID / Access Cards
• Key Management & data maintaining of keys wherever needed
• Attendance of all Vendor's verification & correction
• admin reports closure as per frequency
• Keep the track for quotation regarding coordination with vendor
• Post shift completion report on daily task
• Keep track for all registers maintained at reception
• New Joining seating arrangement & Guest seating arrangement General coordination)
• Keeping track for accommodation requests if any
• Compliance documentation regarding follow up with Vendor
• Pantry crockery set record maintaining with the help of pantry boy
• Coordination with Vendor AC, Plumbing, electrician, Regarding general issue too
• General coordination with food & snack’s vendor
• Keeping track for Compliance regarding documentation
• To issue various stationery materials to employees as per requirement
• To make sure daily availability of drinking water & milk in the office
• To do daily supervision of CCTV and Access Control System
• Guest Arrangement – Seating & lunch whenever needed
• Pest Control tracking and check
• Arrangement of decoration items for employee engagement activity
• Stationary Management
• Timely processing of any bills or invoices for admin
• Vendor Management for all services falling under Admin domain
• Space Management for the location and site
• Responsible for various audits falling under admin domain
• Liaise with key stakeholders internally & externally (including vendors, partners, government agencies and other organizations
• Coordination with office builders for building related concerns and compliances

Requirements

Successful Candidate Must Have:

• Execution excellence, with end-to-end ownership
• Ability to take action to establish and maintain strong connections with people.
• Demonstrates a keen understanding of basic business operations.
• Proactively confronting difficult issues; making correct choices and taking necessary action.
• High energy and keen willingness to learn.
• Ability to think creatively and work in complex situations.
• Engage your own team in developing and committing to action plans.