Admin Executive

Tekskills Inc.; Mumbai; On-site; INR 260,000 - 360,000; Full time

Job summary

Tekskills Inc. in Mumbai is seeking an Admin Executive with 3-5 years of experience in handling administration duties. The role involves printing and stationery management, vendor liaison, and facility coordination. Education required is a Bachelor’s degree.

The candidate should be organized, proactive and capable of coordinating with vendors and senior management to ensure smooth day-to-day operations.

Qualifications

• 3–5 years of experience in handling administration duties.
• Any Bachelor degree is acceptable.
• Strong organizational and multitasking abilities.

Responsibilities

• Printing and stationery management.
• Handle requests for visiting cards and ID cards.
• Manage stock of letter heads and envelopes.
• Prepare monthly stationery requirements and reports.
• Vendor management and liaison for service issues.
• Coordinate invoicing and processing with vendors.
• Arrange quotations for admin needs.
• Process admin invoices and entries in the system.
• Prepare rate contract letters and maintain vendor records.
• Oversee campus facilities such as coffee, beverages and newspapers supplies.
• Compare quotations, negotiate rates, and monitor payments.
• Oversee front office and guest management.
• Coordinate shuttle and hotel arrangements for guests.
• Maintain workstation database and assign space for new hires.
• Manage company vehicle coordination and parking.
• Liaise with local authorities for facility-related checks.

Skills

Office administration

Vendor management

Communication skills

Education

Bachelor's degree

Job description

Job Summary

Hi all We are hiring for Admin Executive

Experience: 3-5 years of experience in handling administration job Education: Any Bachelor degree Printing & Stationery.

Responsibilities

• Printing & Stationery.


• Taking care requests related to Visiting Cards/ID cards etc.,


• Managing the stock of Letter heads /Envelops etc.


• Managing stationery stocks & preparing monthly requirements.


• Vendor Management Communication with vendors related to their service issues.


• Talking to vendors for arranging Invoices related to various services


• Arranging Quotations for admin related requirements


• Checking and processing of Invoices by making necessary entries.


• Preparing rate contract letters


• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.


• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.


• General Admin.


• Booking of hotel accommodation for guests


• Arranging transportation for guests.


• Communication with guests & sr. management.


• Processing of all he admin invoice in Tool


• Workstation Allocation for new hires


• Assigning Cupboard and Drawers


• Preparing necessary documents for Mobile/Data card Connection based on approvals


• Managing and updating Workstation database


• Handling employees requests related to vehicles for inter office movement


• Handling shuttle between Silk board Metro & Office.


• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.


• Parking space management.


• Managing day to day activities.


• Handling corporate tie-ups with all-star category hotels.


• Company vehicle management.


• Coordination with local Police/Authorities for routine checkup in the facility area.


• Front office & Guests Management


• Visitors Management.


• Handling Insurance for employees as well as vehicles.