Admin Executive

Tekskills Inc.; Hyderabad; On-site; INR 350,000 - 520,000; Full time

Job summary

Tekskills Inc. in Hyderabad is seeking an Admin Executive to manage office operations, vendor coordination, and front-office activities.

The role requires 3–5 years of administration experience and a Bachelor’s degree. The candidate should excel in communication, organization, and handling stationery, invoicing, travel arrangements, and office supplies.

Qualifications

• 3–5 years of experience in handling administration jobs.
• Any Bachelor degree.

Responsibilities

• Printing & Stationery management and stock control.
• Handle Visiting Cards/ID cards requests and related admin tasks.
• Manage stock of letterheads, envelopes, and office supplies.
• Monitor stationery stocks and prepare monthly procurement plans.
• Vendor management and liaison for service issues and invoices.
• Prepare quotations and process admin-related invoices.
• Draft rate contract letters and supplier agreements.
• Coordinate with vendors for flowers, beverages, lunch, newspapers, and misc. supply.
• Negotiate quotations and manage annual contracts to optimize costs.
• Front office and guest management, including travel and hotel arrangements.
• Maintain workstation database and asset allocation for new hires.
• Coordinate with local authorities for facility checks and vehicle management.
• Oversee parking, shuttle services, and day-to-day admin operations.

Skills

Administration

Education

Bachelor's degree

Job description

Job Summary

Hi all We are hiring for Admin Executive

Experience: 3-5 years of experience in handling administration job Education: Any Bachelor degree Printing & Stationery.

Responsibilities

• Printing & Stationery.


• Taking care requests related to Visiting Cards/ID cards etc.,


• Managing the stock of Letter heads /Envelops etc.


• Managing stationery stocks & preparing monthly requirements.


• Vendor Management Communication with vendors related to their service issues.


• Talking to vendors for arranging Invoices related to various services


• Arranging Quotations for admin related requirements


• Checking and processing of Invoices by making necessary entries.


• Preparing rate contract letters


• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.


• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.


• General Admin.


• Booking of hotel accommodation for guests


• Arranging transportation for guests.


• Communication with guests & sr. management.


• Processing of all he admin invoice in Tool


• Workstation Allocation for new hires


• Assigning Cupboard and Drawers


• Preparing necessary documents for Mobile/Data card Connection based on approvals


• Managing and updating Workstation database


• Handling employees requests related to vehicles for inter office movement


• Handling shuttle between Silk board Metro & Office.


• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.


• Parking space management.


• Managing day to day activities.


• Handling corporate tie-ups with all-star category hotels.


• Company vehicle management.


• Coordination with local Police/Authorities for routine checkup in the facility area.


• Front office & Guests Management


• Visitors Management.


• Handling Insurance for employees as well as vehicles.