Admin Executive

Tekskills Inc.; Delhi; On-site; INR 300,000 - 480,000; Full time

Job summary

The candidate should have 3–5 years of admin experience and a bachelor’s degree. Responsibilities include handling visits, hotel/transport arrangements, and front office duties to ensure smooth office operations.

Qualifications

• 3–5 years of experience in handling administration jobs

Responsibilities

• Handling printing & stationery orders and inventory
• Managing visiting/ID cards, stationery stock and monthly requirements
• Vendor coordination for services, invoices and quotations
• Processing admin invoices and maintaining records
• Managing workstation allocation, login/email/phone provisioning
• Front office and guest management, hotel and transport arrangements
• Coordination with vendors for rate contracts, invoices and payments
• Internal communication with staff and senior management

Skills

General Administration

Vendor Management

Guest & Front-office Coordination

Education

Bachelor degree

Job description

Job Summary

Hi all We are hiring for Admin Executive

Experience: 3-5 years of experience in handling administration job Education: Any Bachelor degree Printing & Stationery.

Responsibilities

• Printing & Stationery.


• Taking care requests related to Visiting Cards/ID cards etc.,


• Managing the stock of Letter heads /Envelops etc.


• Managing stationery stocks & preparing monthly requirements.


• Vendor Management Communication with vendors related to their service issues.


• Talking to vendors for arranging Invoices related to various services


• Arranging Quotations for admin related requirements


• Checking and processing of Invoices by making necessary entries.


• Preparing rate contract letters


• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.


• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.


• General Admin.


• Booking of hotel accommodation for guests


• Arranging transportation for guests.


• Communication with guests & sr. management.


• Processing of all he admin invoice in Tool


• Workstation Allocation for new hires


• Assigning Cupboard and Drawers


• Preparing necessary documents for Mobile/Data card Connection based on approvals


• Managing and updating Workstation database


• Handling employees requests related to vehicles for inter office movement


• Handling shuttle between Silk board Metro & Office.


• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.


• Parking space management.


• Managing day to day activities.


• Handling corporate tie-ups with all-star category hotels.


• Company vehicle management.


• Coordination with local Police/Authorities for routine checkup in the facility area.


• Front office & Guests Management


• Visitors Management.


• Handling Insurance for employees as well as vehicles.