Administration Assistant

The Investment Trust of India (ITI); Vasai; On-site; INR 180,000 - 240,000; Full time

Job summary

The Investment Trust of India (ITI) seeks a proactive Admin Assistant to support day-to-day administrative operations in a real estate and construction environment in Maharashtra. The role involves office administration, documentation, and coordination with internal teams, vendors, and site staff to ensure smooth operations.

Ideal candidates will have strong MS Office skills, excellent communication, and solid organizational abilities, with experience in records management and multi-stakeholder

Qualifications

• Excellent communication skills.
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Experience with documentation and records management.
• Ability to coordinate with multiple stakeholders and vendors.

Responsibilities

• Manage daily office administrative activities and ensure smooth office functioning.
• Maintain and organize office records, files, and important documents (physical and digital).
• Coordinate with HR, Accounts, Purchase, Projects, and Site teams.
• Handle courier, dispatch, inward and outward registers, and document tracking.
• Manage office stationery, pantry supplies, and other administrative inventory.
• Raise purchase requests for office supplies and coordinate with vendors.
• Follow up with vendors for quotations, invoices, and service requests.
• Ensure housekeeping, security, and facility management activities are properly maintained.

Skills

Good communication skills

Strong organizational and multitasking

Good documentation and record keeping

Stakeholder and vendor coordination

Education

Graduate in any discipline

Tools

MS Office (Excel, Word, PowerPoint, Outlook)

Job description

We are looking for a proactive and organized Admin Assistant to support day-to-day administrative operations in a real estate and construction company.

The ideal candidate should be able to handle office administration, documentation, coordination with internal departments, vendors, and site teams, and ensure smooth office operations.

Key Responsibilities

• Manage daily office administrative activities and ensure smooth office functioning.
• Maintain and organize office records, files, and important documents (physical and digital).
• Coordinate with internal departments such as HR, Accounts, Purchase, Projects, and Site teams.
• Handle courier, dispatch, inward and outward registers, and document tracking.
• Manage office stationery, pantry supplies, and other administrative inventory.
• Raise purchase requests for office supplies and coordinate with vendors.
• Follow up with vendors for quotations, invoices, and service requests.
• Ensure housekeeping, security, and facility management activities are properly maintained.

Required Skills

• Good communication skills.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Good documentation and record management skills.
• Ability to coordinate with multiple stakeholders and vendors.

Qualification

• Graduate in any discipline.
• Experience in Administration.