Administration Executive

ISS India; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

ISS India is seeking a capable back-office administrator in Bengaluru to manage day-to-day administrative activities, maintain records, and prepare MIS reports. You will coordinate with internal teams, vendors, and service providers, support HR/Operations, and ensure accurate data entry and filing.

The role requires 2–4 years of related experience, strong MS Office skills, and the ability to handle multiple tasks with attention to detail.

Qualifications

• Graduate in any discipline.
• 2–4 years of back-office or HR administration experience.
• Experience with office administration tasks is preferred.

Responsibilities

• Manage day-to-day back-office administrative activities.
• Maintain records for employees, vendors, and office.
• Prepare reports, trackers, and MIS.
• Data entry and accuracy in systems and Excel trackers.
• Coordinate with internal departments, vendors, and service providers.
• Attend to attendance, leave, manpower, and operational records.
• Support invoice processing and documentation.
• Schedule meetings and maintain minutes.
• Support HR and Operations with documentation.
• Ensure filing and retrieval of documents.
• Maintain confidentiality of information.
• Perform any other administrative duties assigned by the reporting manager.

Skills

Communication

Coordination

MS Excel

MS Word

MS Outlook

MIS Reporting

Attention to Detail

Multitasking

Education

Graduate in any discipline

Tools

MS Excel

MS Word

MS Outlook

Job description

Key Responsibilities:

• Manage day-to-day back-office administrative activities.
• Maintain employee, vendor, and office-related records and documentation.
• Prepare reports, trackers, MIS, and other administrative documents.
• Handle data entry and ensure accuracy of information in systems and Excel trackers.
• Coordinate with internal departments, vendors, and service providers.
• Maintain attendance, leave, manpower, and other operational records as required.
• Support invoice processing, purchase requests, and documentation.
• Maintain office supplies, stationery, and inventory records.
• Monitor and follow up on pending administrative activities.
• Schedule meetings and maintain relevant records and minutes where required.
• Support HR and Operations teams with documentation and employee-related activities.
• Ensure proper filing and retrieval of physical and digital documents.
• Handle emails and routine correspondence professionally.
• Maintain confidentiality of employee and company information.
• Perform any other administrative duties assigned by the reporting manager.

Required Skills:

• Good communication and interpersonal skills.
• Strong organizational and coordination abilities.
• Good knowledge of MS Excel, Word, and Outlook.
• Basic knowledge of preparing MIS reports and maintaining trackers.
• Good attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Problem-solving and follow-up skills.
• Ability to work independently as well as part of a team.

Qualification & Experience :

• Graduate in any discipline.
• 2-4 years of experience in back-office administration, office administration, HR administration, or a similar role preferred.

Key Competencies:

Administration | Documentation | MS Excel | MIS Reporting | Data Management | Coordination | Communication | Vendor Management | Time Management