Admin Executive

Nirvasa Ayurveda; India; On-site; INR 180,000 - 240,000; Full time

Job summary

Nirvasa Ayurveda is seeking an office and facilities administrator in India to support office staff, manage inventory, handle calls and emails, and maintain records. The role focuses on keeping the workspace organized, secure, and compliant with company policies.

You will coordinate with vendors, process orders, track genset and UPS, monitor cleanliness and hygiene, and ensure daily asset and security checks.

Responsibilities

• Provide support to office staff for facility-related concerns.
• Manage inventory of office supplies and reorder as necessary.
• Handle phone calls, emails, and document drafting.
• Maintain admin records, databases, and filing systems.
• Process purchase orders and manage petty cash.
• Update stock registers daily and ensure proper organization.
• Check housekeeping, staff hygiene, and attendance daily.
• Monitor security registers at the gate.
• Coordinate with building management for maintenance.
• Ensure office policies are followed and assets are secured.
• Arrange items from local market and water supply as needed.
• Check UPS, AHU, diesel, genset, and maintain related logs.
• Inspect CCTV and maintain related reports.
• Maintain pest control as required.
• Trained security guard as per company requirements.

Job description

Job Description:

• Provide support to office staff members for any facility related concern.
• Manage inventory of office supplies and reorder as necessary. Ensure that the office environment is organized and well-maintained.
• Handle phone calls, emails, and other forms of communication. Draft and proofread documents and reports.
• Maintain and update admin related records, databases, and filing systems, both physical and digital.
• Process purchase orders and handle petty cash accordingly.
• Prepare the requirement list of stationary and housekeeping material at every 28th of every month and give it to his senior.
• Update the material in stock register and maintains it on daily basis.
• Check housekeeping and staff hygiene and attendance on daily basis.
• Check all register which was kept at security gate on daily basis.
• Maintain pest control as per requirement.
• Check cleaning and maintenance of the facility on daily basis.
• Maintain data security as per policy.
• Ensure that office should be properly lock after the shift.
• Trained security guard as per requirement of the company.
• Take quotation from different vendor and give it to your senior.
• Check UPS and AHU on regular basis.
• Maintain diesel and genset running record give requirement of diesel when required.
• Responsible for headset repairing.
• For any building related concern coordinate with building management.
• Ensure that everyone should follow office policies.
• Responsible for arrange things from local market when required.
• Check and arrange drinking water as per requirement, if required than also arrange water tanker(for other water use).
• Maintain building assets and check it on regular basis.
• Check cctv footage for any issue.
• Maintain checklist of Genset running report, Electricity Reading Report, Headset repair report , Drinking Water Report, etc.