Admin Executive

Keka Inc.; Gurugram District; On-site; INR 350,000 - 550,000; Full time

Job summary

Keka Inc. in Gurugram, Haryana, seeks a proactive Facilities & Admin Associate to support office staff, manage inventory, process purchase orders, and maintain records.

You will coordinate with building management, supervise housekeeping, security, and pest control, and ensure security and data policy compliance. The role involves meticulous documentation, daily stock checks, CCTV reviews, and ensuring the office is locked after shifts.

Qualifications

• Bachelor's degree in facilities management or related field preferred.
• Strong organizational and communication skills.
• Experience with inventory, procurement, and vendor coordination.
• Attention to detail and ability to manage multiple tasks.

Responsibilities

• Provide support to office staff for facility related concerns.
• Manage inventory of office supplies and reorder as necessary.
• Handle calls, emails, and other communications; draft and proofread documents.
• Maintain admin records, databases, and filing systems (physical and digital).
• Process purchase orders and handle petty cash.
• Update stock registers daily and ensure stock accuracy.
• Coordinate with building management for maintenance and security.
• Ensure office policies are followed and office assets are maintained.

Job description

• Provide support to office staff members for any facility related concern.
• Manage inventory of office supplies and reorder as necessary. Ensure that the office environment is organized and well-maintained.
• Handle phone calls, emails, and other forms of communication. Draft and proofread documents and reports.
• Maintain and update admin related records, databases, and filing systems, both physical and digital.
• Process purchase orders and handle petty cash accordingly.
• Prepare the requirement list of stationary and housekeeping material at every 28 th of every month and give it to his senior.
• Update the material in stock register and maintains it on daily basis.
• Check housekeeping and staff hygiene and attendance on daily basis.
• Check all register which was kept at security gate on daily basis.
• Maintain pest control as per requirement.
• Check cleaning and maintenance of the facility on daily basis.
• Maintain data security as per policy.
• Ensure that office should be properly lock after the shift.
• Trained security guard as per requirement of the company.
• Take quotation from different vendor and give it to your senior.
• Check UPS and AHU on regular basis.
• Maintain diesel and genset running record give requirement of diesel when required.
• Responsible for headset repairing.
• For any building related concern coordinate with building management.
• Ensure that everyone should follow office policies.
• Responsible for arrange things from local market when required.
• Check and arrange drinking water as per requirement, if required than also arrange water tanker(for other water use).
• Maintain building assets and check it on regular basis.
• Check cctv footage for any issue.
• Maintain checklist of Genset running report, Electricity Reading Report, Headset repair report , Drinking Water Report, etc.