Front Office Executive

Wisdomleaf Technologies; Bengaluru; On-site; INR 250,000 - 350,000; Full time

Job summary

Wisdomleaf Technologies in Bengaluru is looking for someone to maintain office operations and security. Responsibilities include handling calls, ensuring the office is clean, and overseeing security protocol.

The role also involves coordinating client visits and managing office supplies. Candidates should be proactive and able to supervise cleaning staff. Confidentiality of information is assured according to EEO guidelines.

Responsibilities

• Handle and transfer calls.
• Ensure office cleanliness and report breakages.
• Monitor cleaning staff activity.
• Coordinate with vendors for bills.
• Manage security incidents and reports.

Job description

Job Description

Responsibilities include daily, monthly, and special tasks required to maintain office operations and security.

• Daily Activities
  • Handling and transferring calls
  • Office cleanliness: ensuring crockery breakage, dusting furniture, cobweb removal, sofa cleaning, glass cleaning, and pantry cleanliness; checking restroom cleanliness; reporting breakages of chairs and workstations
  • Switching off lights/AC when not in use
  • Reporting on employees' time spent in reception
  • Security Incident Report and reporting it to IT Support and HR
  • Stationery usage report and signing for issued items
  • Checking security availability and ensuring office doors are closed properly
  • Ensuring availability of tea/milk/water
  • Monitoring cleaning staff activity and supervising cleaning work
  • Co‑coordinate with vendors and follow up on electricity and telephone bills; ensure bills are collected and sent to accounts for payment
  • Reporting security incidents such as tailgating and lost access cards
  • Maintaining the security register book and registering all employees
• Monthly Activities
  • Updating the contact report
  • Enabling and disabling access cards
  • Logging and monitoring login/logout times
  • Ensuring AC maintenance is performed quarterly and maintaining the A/C log
  • Ensuring all bills are received and paid before the due date
  • Maintaining stationery inventory
• Task Sheet during Client Visit
  • Arrange welcome note, stationery, bouquet, projector screen
  • Coordinate power shutdown restoration with System Admin and generator operation
  • Coordinate with Chandru for refreshments during client visits
  • Maintain office cleanliness during client visits
  • Coordinate hotel booking and travel arrangements during client visits
• Extra Tasks
  • Prevent entry of ex‑vendors or ex‑employees without prior appointment
  • Manage office keys for employees working late; notify IT support if housekeeping staff is locking the office
  • Report branch office issues to corporate office via HR
  • Ensure all employees wear ID cards in plain sight
  • Co‑coordinate with HR during interviews

Additional Information

All your information will be kept confidential according to EEO guidelines.