Admin & Documentation Executive

Satish Sahebrao Wagh; Navi Mumbai; On-site; INR 240,000 - 360,000; Full time

Job summary

Satish Sahebrao Wagh is seeking a capable Office Administrator in Navi Mumbai to manage day-to-day operations, communications, and HR support. You will coordinate meetings, arrange travel, maintain records, and liaise with vendors to ensure smooth functioning of the office.

Ideal candidates have proven office administration experience, strong organizational and communication skills, and proficiency in MS Office. The role requires independence, teamwork, and a proactive, detail-oriented mindset.

Qualifications

• Proven experience in office administration or related roles.
• Strong organizational and multitasking skills.
• Excellent communication skills, both verbal and written.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Detail-oriented, reliable, and proactive.

Responsibilities

• Manage day-to-day office operations, including maintaining office supplies and equipment
• Handle correspondence, phone calls, and emails professionally and promptly
• Coordinate meetings, appointments, and travel arrangements for management and staff
• Maintain and organize company records, files, and documentation
• Support HR activities such as onboarding, attendance tracking, and staff coordination
• Assist with preparation of reports, presentations, and other documents
• Ensure office environment is clean, organized, and well-maintained
• Liaise with vendors, service providers, and facility management as needed
• Facilitate communication across departments to support operational efficiency

Skills

Organizational skills

Communication skills

MS Office proficiency

Teamwork

Detail-oriented

Tools

MS Office

Job description

Key Responsibilities

• Manage day-to-day office operations, including maintaining office supplies and equipment
• Handle correspondence, phone calls, and emails professionally and promptly
• Coordinate meetings, appointments, and travel arrangements for management and staff
• Maintain and organize company records, files, and documentation
• Support HR activities such as onboarding, attendance tracking, and staff coordination
• Assist with preparation of reports, presentations, and other documents
• Ensure office environment is clean, organized, and well-maintained
• Liaise with vendors, service providers, and facility management as needed
• Facilitate communication across departments to support operational efficiency

Qualifications

• Proven experience in office administration or related roles
• Strong organizational and multitasking skills
• Excellent communication skills, both verbal and written
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to work independently and as part of a team
• Detail-oriented, reliable, and proactive