Admin Executive

Find My Hostel; Ernakulam; On-site; INR 240,000 - 360,000; Full time

Job summary

Find My Hostel in Kerala, Ernakulam is seeking an organized Administrative Officer to manage day-to-day office operations, handle inquiries from students, parents, or hostel owners, and support booking forms, payments, and related paperwork.

The role requires a Bachelor's in Business Administration or related field, proficiency in MS Office, excellent communication, discretion with confidential information, and strong multitasking abilities to keep schedules, HR tasks, and supplies running

Qualifications

• Bachelor's degree in Business Administration or related field preferred
• Proven experience in administrative or office management roles
• Proficiency in MS Office (Word, Excel, PowerPoint) and general computer applications
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Ability to handle confidential information with integrity
• Attention to detail and a proactive approach to problem-solving

Responsibilities

• Manage and oversee day-to-day office operations, ensuring everything runs efficiently and effectively.
• Handle incoming inquiries from students, parents, or hostel owners via phone.
• Support the team in processing hostel booking forms, payments, and other related paperwork.
• Support internal communication and coordination between team members.
• Assist in schedules, meetings, arrangements, and other tasks as needed.
• Prepare and submit agreements, bills, and reports related to hostel accommodations.
• Monitor and manage office inventories and supplies, placing orders when necessary.
• Support human resources by collecting documents, maintaining employment files, and assisting in onboarding processes.
• Track and manage service requests, bills, expenses, and other related tasks through property management software to ensure smooth operational workflows.
• Ensure confidentiality and discretion in all workplace operations.
• Perform other tasks and responsibilities as assigned by the team or supervisors.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

Problem solving

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

KEY RESPONSIBILITIES

• Manage and oversee day-to-day office operations, ensuring everything runs efficiently and effectively.
• Handle incoming inquiries from students, parents, or hostel owners via phone.
• Support the team in processing hostel booking forms, payments, and other related paperwork.
• Support internal communication and coordination between team members.
• Assist in schedules, meetings, arrangements, and other tasks as needed.
• Prepare and submit agreements, bills, and reports related to hostel accommodations.
• Monitor and manage office inventories and supplies, placing orders when necessary.
• Support human resources by collecting documents, maintaining employment files, and assisting in onboarding processes.
• Track and manage service requests, bills, expenses, and other related tasks through property management software to ensure smooth operational workflows.
• Ensure confidentiality and discretion in all workplace operations.
• Perform other tasks and responsibilities as assigned by the team or supervisors.

REQUIREMENT

• Bachelor s degree in Business Administration or a related field preferred
• Proven experience in administrative or office management roles
• Proficiency in MS Office (Word, Excel, PowerPoint) and general computer applications
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Ability to handle confidential information with integrity
• Attention to detail and a proactive approach to problem-solving

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