Admin Executive

SPRDH® Solutions Pvt. Ltd.; Ernakulam; On-site; INR 223,000 - 391,000; Full time

Job summary

SPRDH Solutions Pvt. Ltd. is seeking an Administration Executive to join our office-based team.

The role requires at least two years of administrative or office coordination experience and fluency in English and Hindi. You will manage day-to-day operations, coordinate with internal teams and external vendors, and ensure smooth workplace functioning. The ideal candidate is highly organized, proactive, able to handle multiple tasks, maintain records, and support management with routine operational

Qualifications

• Excellent verbal and written communication in English and Hindi.
• Strong organisational and time-management skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Experience in office administration, front office, or operations support.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage the daily administrative operations of the office and maintain a professional, organized workspace.
• Handle calls, emails, courier packages, letters, and other correspondence.
• Greet visitors and assist vendors and guests professionally.
• Maintain office registers, files, and important documents in physical and digital formats.
• Coordinate meetings and calendar arrangements and prepare agendas/minutes.
• Support preparation of reports, letters, proposals, and other documents.
• Manage stationery, pantry supplies, and inventory; coordinate procurement.
• Track vendor contacts, service agreements, and billing records.
• Coordinate with vendors and service providers, obtain quotations, and assist management with purchases and maintenance.
• Track maintenance for office equipment, internet, printers, and facilities; ensure timely repairs.
• Maintain records of vendor contacts, invoices, and payments.
• Support HR with attendance, leaves, onboarding docs, and employee file maintenance.
• Coordinate joining formalities and orientation support for new employees.
• Maintain confidential employee documents and communications.
• Assist in employee engagement activities and internal events.
• Communicate office policies and administrative updates to staff.
• Assist accounts with invoices, expenses, and purchase records; support document control.
• Coordinate invoice clarifications with vendors and internal teams.
• Maintain data entry records and basic Excel trackers; assist audits and document retrieval.
• Coordinate with departments to fulfill administrative requests and support onsite logistics for events.
• Follow up with clients, vendors, and teams as assigned.
• Identify operational gaps and propose improvements to office efficiency.
• Undertake additional duties as assigned.

Skills

Communication

Time management

Multitasking

Team collaboration

Attention to detail

Education

Bachelor's degree in Business Administration/Commerce/Management

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Job description

Job Description – Administration Executive

Company: SPRDH Solutions Pvt. Ltd.

Position: Administration Executive

Location: Office-Based

Experience Required: Minimum 2 Years

Languages Required: English and Hindi

About The Role

SPRDH Solutions Pvt. Ltd. is looking for a highly organised, responsible, and proactive Administration Executive to join our team.

This is a full-time, office-based role for a candidate who enjoys managing day-to-day operations, coordinating with internal teams and external vendors, and ensuring that the workplace functions efficiently.

The ideal candidate will have at least two years of relevant administrative or office coordination experience. They should be comfortable handling multiple tasks, maintaining accurate records, communicating professionally in English and Hindi, and supporting management with routine operational requirements. The role offers an excellent opportunity to work in a fast-paced, professional environment and contribute directly to the smooth functioning of the organisation.

Key ResponsibilitiesOffice Administration And Coordination

• Manage the daily administrative operations of the office and ensure a clean, professional, and well-organised workplace.
• Handle incoming and outgoing calls, emails, courier packages, letters, and other business correspondence.
• Receive and assist visitors, clients, vendors, and guests in a courteous and professional manner.
• Maintain office registers, records, files, agreements, and important documents in both physical and digital formats.
• Coordinate meeting schedules, conference room bookings, appointments, and management calendars.
• Prepare meeting agendas, take minutes of meetings when required, and follow up on action points with relevant team members.
• Support the preparation of reports, presentations, letters, proposals, and other business documents.
• Manage office stationery, pantry supplies, printed materials, and other essential inventory items.
• Ensure timely procurement of supplies and maintain appropriate stock levels.

Vendor and Facility Management

• Coordinate with vendors, service providers, building management, housekeeping staff, and maintenance agencies.
• Obtain quotations, compare vendor proposals, and assist management in coordinating purchases and service requirements.
• Track maintenance requirements related to office equipment, internet connectivity, printers, air conditioning, electrical systems, and other facilities.
• Ensure that office repairs and maintenance activities are completed on time with minimal disruption to operations.
• Maintain records of vendor contacts, service agreements, bills, and payment-related documents.

HR and Employee Support

• Support the HR team with employee attendance, leave records, onboarding documentation, and employee file maintenance.
• Coordinate the joining formalities of new employees, including document collection, workstation readiness, ID cards, and orientation support.
• Maintain confidential employee documents and ensure information is handled responsibly.
• Assist in arranging employee engagement activities, internal meetings, celebrations, and training sessions.
• Help communicate office policies, notices, and administrative updates to employees.

Accounts and Documentation Support

• Assist the accounts team by collecting, organising, and maintaining invoices, expense bills, purchase records, and supporting documents.
• Coordinate with vendors and internal teams for invoice clarification, submission, and payment follow-ups.
• Maintain accurate data entry records and prepare basic Excel sheets, trackers, and summaries as required.
• Ensure timely filing and retrieval of official documents for management review, audits, and internal reference.

General Operational Support

• Coordinate with different departments to ensure timely completion of administrative requests.
• Handle routine follow-ups with clients, vendors, and team members as assigned by management.
• Support event-related administrative work, including registrations, documentation, material coordination, and onsite logistics when required.
• Identify operational gaps and suggest practical improvements to improve office efficiency.
• Undertake any other administrative, coordination, or support duties assigned by the reporting manager.

Candidate Requirements

• Minimum 2 years of experience in administration, office coordination, front office, operations support, or a similar role.
• Bachelor’s degree in Business Administration, Commerce, Management, or a related discipline is preferred.
• Excellent verbal and written communication skills in both English and Hindi.
• Strong working knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, and email communication.
• Ability to create and maintain reports, trackers, schedules, records, and professional correspondence.
• Good organisational, planning, and time-management skills with strong attention to detail.
• Ability to manage multiple tasks, prioritise work effectively, and meet deadlines.
• Professional appearance, positive attitude, and a customer-service-oriented approach.
• Ability to work independently while also collaborating effectively with internal teams.
• High level of integrity, discretion, and ability to maintain confidentiality.
• Prior experience in a corporate services, event management, hospitality, or client-facing environment will be an added advantage.

What We Are Looking For

We are looking for a dependable and enthusiastic professional who takes ownership of their work and enjoys contributing to a well-run office environment. The successful candidate should be resourceful, approachable, disciplined, and comfortable working in a dynamic organisation where no two days are exactly the same.

If you are an organised administrative professional with strong communication skills and a willingness to learn and grow.

Skills: administrative,management,office