ADMIN EXECUTIVE

Htis Telecom; Mohali; On-site; INR 320,000 - 520,000; Full time

Job summary

Htis Telecom in Mohali, Punjab seeks an Office Administrator to keep daily operations running smoothly and enable teams to focus on core work. You will coordinate vendors, facilities, travel, and records, and partner with HR and Finance to support documentation and expense activities.

The role requires proactive problem-solving, strong organizational skills, and professional communication to maintain a secure, orderly workplace and improve office processes in a fast-paced environment.

Qualifications

• B.Sc. or equivalent undergraduate degree.
• 1–3 years of office administration experience.
• Experience supporting travel coordination and vendor management.

Responsibilities

• Manage day-to-day office operations, supplies, asset tracking, and inventory.
• Coordinate with vendors for housekeeping, security, utilities, and repairs.
• Maintain physical and electronic records per policy.
• Arrange domestic travel and local logistics for staff and visitors.

Skills

Organizational skills

Time-management

Communication skills

Excel proficiency

Vendor management

Discretion with confidential info

Problem-solving

Compliance & safety awareness

Customer service orientation

Education

B.Sc. or equivalent

1–3 years experience in office administration

Tools

Microsoft Office 365

Google Workspace

SharePoint/OneDrive

Expense tools (Concur/Zoho Expense)

ERP/HRIS (SAP/Oracle/Zoho/Tally)

Helpdesk tools (ServiceNow/Freshservice)

Video conferencing (Teams/Zoom)

Job description

Job Summary

As an Office Administrator you will ensure daily office operations run smoothly and enable teams across the organization to focus on core work. You will be the primary point of contact for vendor and facility coordination, manage administrative processes and records, and partner closely with HR and Finance to support documentation, travel, and expense activities. This role has high impact on workplace efficiency and employee experience and requires a proactive problem-solver who can deliver reliable, professional administrative support in a fast-paced office environment.

Responsibilities

• Manage day-to-day office operations, including office supplies, asset tracking, and inventory control.
• Coordinate with vendors and service providers for housekeeping, security, utilities, maintenance, and office repairs.
• Maintain and organize physical and electronic records, files, and documentation in line with company policies.
• Arrange domestic travel, accommodation, and local logistics for employees and visitors; manage travel bookings and itineraries.
• Schedule and coordinate meetings, conferences, and visitor reception including meeting room setup and A/V requirements.
• Support HR with joining/leaving formalities, onboarding logistics, and employee documentation.
• Assist Finance with administrative documentation related to vendor invoices, expense reports, and basic reconciliations.
• Oversee facility-related compliance and safety processes to maintain a secure and orderly workplace.
• Serve as a point of contact for internal teams for administrative requests and help drive continuous improvements to office processes.

Technology Stack

• Microsoft Office 365 (Word, Outlook, Excel, PowerPoint)
• Google Workspace (Gmail, Drive, Calendar) where applicable
• File sharing and collaboration tools: SharePoint, OneDrive, or Google Drive
• Travel and expense tools (e.g., Concur, Zoho Expense) or similar platforms
• Basic ERP/HRIS familiarity (e.g., SAP/Oracle/Zoho/Tally) for document support
• Helpdesk / facility management tools (e.g., ServiceNow, Freshservice) or visitor management systems
• Basic IT troubleshooting knowledge and familiarity with meeting-room A/V tools and video conferencing (Teams, Zoom)

Required Skills & Competencies

• Strong organizational and time-management skills with attention to detail.
• Effective verbal and written communication skills for internal and external stakeholders.
• Proficiency in Microsoft Excel (data entry, basic formulas, pivot tables).
• Ability to manage vendor relationships and negotiate service terms.
• Comfortable handling confidential information with discretion.
• Problem-solving mindset and ability to prioritize competing requests.
• Basic understanding of office compliance, safety, and facility management practices.
• Customer-service orientation and professional interpersonal skills.

Qualifications

• Bachelor of Science (B.Sc.) or equivalent undergraduate degree.
• 1 to 3 years of experience in office administration, facilities management, or a related administrative role.
• Demonstrable experience supporting travel coordination, vendor management, and cross-functional administrative tasks.

Location & Employment Type

Location: Mohali, Punjab

Employment Type: Full-time, onsite