Administration Executive

vivo; Gurugram District; On-site; INR 300,000 - 550,000; Full time

Job summary

vivo is seeking an Admin Operations & Facilities executive to support day-to-day office administration, vendor coordination, and facility management during a new office relocation in Gurugram. The role offers hands-on exposure to workspace operations and employee support while developing practical business skills.

The candidate should be graduate, have strong communication, organizational and multitasking abilities, and be comfortable working independently and with teams.

Qualifications

• Graduated from a recognised university.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and in a team.
• Positive attitude with willingness to learn.

Responsibilities

• Support Admin & Facilities team in setup, readiness and go-live of the new office.
• Coordinate with stakeholders and vendors for housekeeping, security, pantry, maintenance and logistics.
• Prepare records of furniture, assets, and equipment for relocation.
• Plan and track office shifting to ensure safe, timely movement of materials.
• Assist in asset tagging, inventory verification, stock reconciliation, and handover during relocation.
• Support workstation setup, seating arrangements, access cards, signage, and pre-go-live tasks.
• Coordinate with vendors to close punch points, service requests, and preventive maintenance.
• Maintain records of housekeeping consumables, stationery, and pantry supplies.
• Support documentation and progress tracking for office setup and relocation.

Skills

Good communication

Interpersonal skills

Organizational skills

Multitasking

Microsoft Excel

Microsoft Word

PowerPoint

Independent & collaborative

Positive attitude & willingness to学习

Education

Graduated from a recognised university

Tools

MS Excel

MS Word

PowerPoint

Job description

About the Role

We are looking for a proactive and detail-oriented Admin Operations & Facilities executive to support the day-to-day administration and facility management activities. This job offers hands‑on exposure to office administration, vendor coordination, workplace operations, and employee support while developing practical business skills.

Key Responsibilities

• Support the Admin & Facility team in the successful setup, operational readiness, and go-live of the new office.
• Coordinate with internal stakeholders and vendors for housekeeping, security, pantry, maintenance, logistics, and other facility-related activities.
• Prepare and maintain detailed records of furniture, assets, equipment, and materials to be relocated from the existing office to the new office.
• Assist in planning, tracking, and monitoring office shifting activities to ensure safe, timely, and accurate movement of all materials.
• Support asset tagging, inventory verification, stock reconciliation, and handover during the relocation process.
• Assist in workstation setup, employee seating arrangements, access cards, signage, and other pre-go-live requirements.
• Coordinate with vendors to track closure of punch points, service requests, and preventive maintenance activities before and after office go-live.
• Maintain records of housekeeping consumables, stationery, pantry supplies, and other operational inventories.
• Support documentation and progress tracking for office setup and relocation activities.
• Perform other administrative and facility management tasks assigned by the reporting manager to ensure smooth project execution and business continuity.

Eligibility

• Graduated from a recognised university

Required Skills

• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Goods in Microsoft Excel, Word, and PowerPoint.
• Ability to work independently and collaboratively.
• Positive attitude with willingness to learn.