Admin Executive

Jones Lang LaSalle (JLL); Bengaluru; On-site; INR 450,000 - 600,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Bengaluru is seeking an experienced Administrative Executive to support HR and facilities operations on-site. The role focuses on calendar management, scheduling, and handling front-office duties to ensure smooth daily operations.

You will coordinate meetings, organize events, assist in onboarding, and maintain confidentiality while liaising with various teams. The position requires 2+ years of admin experience and strong MS Office skills.

Qualifications

• 2+ years of experience in an admin executive role.
• Knowledge of HR policies is a plus.
• Proficient in MS Office and office management.
• Excellent communication and organizational skills.

Responsibilities

• Provide assistance to HR in recruitment and onboarding.
• Support ABS-wide (asset-backed securities) projects.
• Manage calendar and related operations; book conference halls and AV equipment; prepare documentation.
• Organize monthly and annual agendas, meetings, logistics, travel plans.
• Oversee major staff meetings and annual events.
• Provide backup support to lead executive administrative assistants.
• Serve as lead administrator for central services.
• Handle front office tasks: calls, appointments, supplies.
• Organize team events and visitor management.
• Coordinate with other EAs for scheduling meetings.
• Maintain confidentiality of crucial data.

Skills

Administrative experience

Calendar & meeting coordination

Event planning

Confidentiality & discretion

Verbal & written communication

Multitasking & prioritization

Tools

MS Office

Basic computer skills

Job description

Responsibilities

• Providing assistance to the HR team in recruitment and onboarding.
• Providing support in ABS-wide (asset-backed securities) projects.
• Managing calendar as well as associated operations. Other tasks such as booking conference halls as well as audiovisual equipment, preparing documentation, etc.
• Organizing and scheduling complicated monthly and annual operations, such as agendas, meetings, logistics, luncheon arrangements, and travel plans.
• Handling management of major staff meetings and annual events of the organization.
• Providing backup assistance to lead the executive administrative assistant team.
• Serving as a lead administrator for central services.
• Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.
• Organize team events.
• Front Office day to day activity handling.
• Visitor management.
• Courier management.
• Handle the HK 5S Activity, Should have knowledge Factory 5S process.
• Chemical MSDS Awareness.
• Detail-oriented and capable to prioritize various assignments.
• Should be able to maintain calendars for multiple executives in the organization.
• Coordinate with other Executive Assistants when scheduling meetings.
• Manage general departmental administrative activities.
• Handle printing and collating work.
• Support and cross-train other EAs.
• Provide leadership support.
• Handle phone calls and convey important messages on time, every time.
• Maintain confidentiality with crucial data of the organization.
• Provide support to new recruits with facilities and necessary assets.

Requirements

• 2+ years of experience in an admin executive position.
• Broad understanding of executive administrative practices and processes.
• Independent and able to work with minimal supervision.
• Knowledge of HR policies and procedures can be considered as an advantage.
• Strong knowledge of MS Office and basic computer skills.
• Experience in preparing cash flow statements, budgeting and expense control.
• Proficient in health and safety regulations.
• Excellent verbal and written communication skills, and the ability to present ideas clearly.
• Cafeteria Operation end to end Billing.
• Garden management activity operation.
• Facility Pest control MSDS awareness.
• Stationery, Pantry, HK Other operation related to IFM Inventory management.
• IFM Asset Inventory management.

Location: On-site - Bengaluru

Scheduled Weekly Hours: 48