Admin Assistant cum Receptionist

Aramco Asia India; Gurugram District; On-site; INR 350,000 - 500,000; Full time

Job summary

Aramco Asia India in Gurugram, India, is seeking an Admin/Secretariat professional to support daily office operations, HR-related tasks, and executive event coordination. The role involves data management, document filing, and coordination of hospitality services for corporate visits.

Requirements include an Associate degree or higher (Bachelor's preferred), 2–3 years in hospitality/admin, strong English and local language skills, and proficiency in MS Office/PowerPoint.

Qualifications

• Associate degree or above, bachelor's degree preferred.
• Up to Two to Three years of hospitality, administration experience.
• Attention to detail, strong communication skills, relationship building and service minded.
• Proficiency in both spoken and written English & local language.
• Flexibility to work in other functional areas is preferred.
• Experience in MS Office applications and PowerPoint

Responsibilities

• Maintain necessary data in database and file documents.
• Support any ad hoc requests related to Admin/secretariat.
• Assist Office maintenance: plant and flower, key and space, safety and facility, mail & cargo, business card and other printing services, meeting arrangement
• Manage the stationery and routine consumables for the office.
• Coordinate the ordering of new stationery and consumables for the office.
• Provide support to office on fixed assets and facility management
• Provide other reception and/or admin related support
• Provide support to HR team with HR related tasks when required.
• Inspect hotels, transportation services, and high-level restaurants in advance of Corporate and Executive visits, coordinate and finalize arrangements.
• Maintain the database for hotels/restaurants/limos/historic attractions and filing system for executive correspondence.
• Coordinate to prepare executive management luncheons and special events
• Coordinate to arrange accommodation and transportation for Corporate Executive Management

Skills

Attention to detail

Communication skills

Relationship building

Service minded

English & local language

Education

Associate degree

Bachelor's degree preferred

Tools

MS Office

PowerPoint

Job description

• Maintain necessary data in database and file documents.
• Support any ad hoc requests related to Admin/secretariat.
• Assist Office maintenance: plant and flower, key and space, safety and facility, mail & cargo, business card and other printing services, meeting arrangement
• Manage the stationery and routine consumables for the office.
• Coordinate the ordering of new stationery and consumables for the office.
• Provide support to office on fixed assets and facility management
• Provide other reception and/or admin related support
• Provide support to HR team with HR related tasks when required.
• Inspect the hotels, transportation services, and high-level restaurants in advance of the Corporate and Executive visits, coordinate and finalize relative arrangements. Maintain the database for the hotels/ restaurant / limos/ historic attractions. Maintain organized filing system for the executive's correspondence, files and other records.
• Coordinate to prepare required executive management luncheons and special events under the supervision of Executive Services Supervisor/ Manager
• Coordinate to arrange accommodation and transportation arrangements for Corporate Executive Management under the supervision of Executive Services Supervisor/ Manager.

Minimum Level of Education and Experience Required :

• Associate degree or above, bachelor's degree preferred.
• Up to Two to Three years of hospitality, administration experience.
• Attention to detail, strong communication skills, relationship building and service minded.
• Proficiency in both spoken and written English & local language.
• Flexibility to be able to work in other functional areas is preferred.
• Experience in MS office applications and PowerPoint