HR Admin Executive

Dhyey Consulting Services Pvt. Ltd.; Vadodara; On-site; INR 200,000 - 320,000; Full time

Job summary

Dhyey Consulting Services Pvt. Ltd. invites applications for an Administrative Support role at our Vadodara office. The position covers front desk reception, mail handling, travel desk coordination, and general administrative tasks to keep the office running smoothly.

The ideal candidate has 1–3 years experience, strong organization and communication skills, proficiency in MS Office, and a professional, customer‑oriented approach. Occasional overtime during busy periods may be required.

Qualifications

• High school diploma or equivalent; further admin education is a plus.
• 1–3 years of experience in front desk, admin, or travel desk.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office and basic IT skills.

Responsibilities

• Greet and assist visitors, clients, and employees professionally.
• Answer calls, direct inquiries to appropriate departments.
• Manage front desk operations and maintain reception area.
• Handle incoming and outgoing mail and packages.
• Maintain security by following procedures and monitoring access.
• Provide general admin support: scheduling meetings, calendars, and office supplies.
• Prepare records, reports, and documentation of stationery and office items.
• Assist with data entry and filing systems (physical and digital).
• Support departments with administrative tasks as needed.
• Take care of travel desk for domestic and international travel within budget.
• Plan travel per policy and update policy as needed with approval.
• Coordinate travel arrangements: flights, hotels, ground transport.
• Prepare travel itineraries and communicate details to travelers.
• Assist employees with travel inquiries and provide support during travel.
• Stay informed about travel policies to ensure compliance.
• Policy making and SOP creation.

Skills

Customer service

Organizational skills

Multitasking

Communication skills

MS Office

Attention to detail

Education

High school diploma

Admin-related education

Tools

Travel booking systems

Office management systems

Job description

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Answer phone calls and respond to inquiries, directing calls to the appropriate departments.
• Manage the front desk operations, ensuring a tidy and organized reception area.
• Handle incoming and outgoing mail and packages.
• Maintain security by following procedures and monitoring visitor access.

Administrative Support:

• Provide general administrative support, including scheduling meetings, managing calendars, and coordinating office supplies.
• Prepare and maintain accurate records, reports, and documentation of stationery and office items
• Assist with data entry and maintain filing systems, both physical and digital.
• Support various departments with administrative tasks as needed.

Travel Desk Responsibilities:

• Taking care of travel desk for domestic and international travel as per travel budget
• Planning of travel as per travel policy and amending policy as per need with approval
• Coordinate travel arrangements for employees, including booking flights, hotels, and ground transportation.
• Prepare and manage travel itineraries, ensuring all details are accurate and communicated to the traveler.
• Assist employees with travel-related inquiries and provide support during travel.
• Stay informed about travel policies and regulations to ensure compliance.
• Policy making and SOP making

Qualifications:

• High school diploma or equivalent; additional education in administration or related fields is a plus.
• 1-3 experience in front desk, administrative roles and travel desk
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and work in a fast-paced environment.
• Customer service-oriented with a positive attitude.

Preferred Skills:

• Experience with travel booking systems and procedures.
• Knowledge of office management systems and procedures.
• Ability to handle sensitive information with confidentiality.

Working Conditions:

• Typical office environment.
• May require occasional overtime or flexibility in hours during busy periods.