Admin and Operations Executive

Cavitak Marketing Pvt Ltd; Dadri, Surat, Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Cavitik Marketing Pvt Ltd in India is seeking an organized and proactive Coordinator to manage cross-functional project support and administrative tasks.

You will liaise with project teams, clients, and vendors, track timelines, prepare meetings, and maintain documentation to ensure smooth operations across departments.

The role emphasizes strong communication, multi-tasking, and meticulous follow-ups to drive timely project delivery.

Qualifications

• Strong organisational and coordination abilities with sharp follow-up skills.
• Excellent verbal and written communication capabilities.
• Ability to manage multiple tasks across teams and deadlines.
• Proactive mindset with attention to detail and problem-solving.
• Proficiency in MS Office (Excel, Word, email) for documentation and reporting.

Responsibilities

• Coordinate with project teams, management, clients, consultants, and vendors for smooth information flow and timely follow-ups.
• Track project activities, pending tasks, timelines, deliverables and follow up with concerned teams.
• Facilitate communication and coordination between internal departments and external stakeholders.
• Organise meetings, schedule appointments, prepare agendas, and maintain records and action points.
• Support project teams with documentation, reports, data management, and status updates.
• Coordinate with vendors for quotations, deliveries, service requirements, and other project-related activities.
• Monitor pending requirements and ensure timely updates and closure of action items.
• Assist in day-to-day administrative and operational activities to ensure efficient functioning.
• Maintain records, trackers, reports, and essential documentation for projects and internal operations.
• Coordinate with HR, Admin, Finance, and other teams for employee-related, administrative, and operational needs.

Skills

Organisational skills

Coordination skills

Communication skills

Task management

MS Office

Excel

Word

Email communication

Tools

MS Office

Excel

Word

Job description

Key Responsibilities

• Coordinate with project teams, management, clients, consultants, and vendors to ensure smooth information flow and timely follow-ups.
• Track project-related activities, pending tasks, timelines, and deliverables, and follow up with the concerned teams.
• Facilitate communication and coordination between internal departments and external stakeholders.
• Organise meetings, schedule appointments, prepare agendas, and maintain meeting records and action points.
• Support project teams with documentation, reports, data management, and status updates.
• Coordinate with vendors for quotations, deliveries, service requirements, and other project-related activities.
• Monitor pending requirements and ensure timely updates and closure of action items.
• Assist in day-to-day administrative and operational activities to ensure efficient functioning.
• Maintain records, trackers, reports, and essential documentation for projects and internal operations.
• Coordinate with HR, Admin, Finance, and other teams for employee-related, administrative, and operational requirements.
• Identify coordination gaps, communicate challenges, and ensure timely resolution by involving the relevant stakeholders.
• Handle general coordination activities and additional responsibilities as required.

What Were Looking For

• Strong organisational, coordination, and follow-up skills.
• Good verbal and written communication skills.
• Ability to manage multiple tasks and work with different teams.
• A proactive approach, attention to detail, and problem-solving ability.
• Proficiency in MS Office, particularly Excel, Word, and email communication.
• Ability to take ownership of tasks and ensure timely completion.