Admin and Facility Executive (Male only) at Andheri MIDC

MALABAR GOLD & DIAMONDS; Mumbai; Sur place; INR 450 000 - 600 000; Plein temps

Résumé du poste

MALABAR GOLD & DIAMONDS is seeking a Corporate Administration professional to oversee day-to-day administration, facilities, and employee services in Mumbai. The role focuses on implementing SOPs, regulatory compliance, and efficient office operations across multiple support functions.

You will manage vendor relationships, inventory, records, and MIS reporting while ensuring safety, security, and a productive workplace aligned with corporate policies and CSR initiatives.

Qualifications

• Minimum 3 years experience in Corporate Administration.
• Sound knowledge of facility management, vendor management, employee services, administration SOPs, statutory compliance, MIS reporting, and overall administrative operations.

Responsabilités

• Ensure smooth day-to-day administration and facility and technical operations across MNH while maintaining a professional, safe, and employee-friendly work environment.
• Implement and ensure adherence to Administration SOPs, company policies, discipline rules, safety standards, and statutory requirements.
• Coordinate and monitor housekeeping, security, cafeteria, transport, visitor management, and front office services.
• Manage conference rooms, meeting facilities, travel arrangements, courier services, and administrative records.
• Oversee inventory management and procurement of stationery, consumables, and office supplies, ensuring optimum stock availability.
• Monitor vendor performance, service quality, and compliance with SLAs and contractual obligations.
• Verify administrative invoices, maintain documentation, and ensure timely processing of payments.
• Ensure workplace safety, security, hygiene standards, fire drills, and emergency preparedness measures are effectively implemented.
• Support employee welfare, engagement, CSR, ESG activities, and staff accommodation management as required.
• Prepare and publish MIS reports related to administration, facilities, expenses, vendors, inventory, transport, and key administrative KPIs; recommend process improvements and cost optimization initiatives.

Connaissances

Corporate Admin

Facility Management

Vendor Management

MIS Reporting

Statutory Compliance

Employee Services

Administration SOPs

Description du poste

Role & responsibilities:

• Ensure smooth day-to-day administration and facility and technical operations across MNH while maintaining a professional, safe, and employee-friendly work environment.
• Implement and ensure adherence to Administration SOPs, company policies, discipline rules, safety standards, and statutory requirements.
• Coordinate and monitor housekeeping, security, cafeteria, transport, visitor management, and front office services.
• Manage conference rooms, meeting facilities, travel arrangements, courier services, and administrative records.
• Oversee inventory management and procurement of stationery, consumables, and office supplies, ensuring optimum stock availability.
• Monitor vendor performance, service quality, and compliance with SLAs and contractual obligations.
• Verify administrative invoices, maintain documentation, and ensure timely processing of payments.
• Ensure workplace safety, security, hygiene standards, fire drills, and emergency preparedness measures are effectively implemented.
• Support employee welfare, engagement, CSR, ESG activities, and staff accommodation management as required.
• Prepare and publish MIS reports related to administration, facilities, expenses, vendors, inventory, transport, and key administrative KPIs; recommend process improvements and cost optimization initiatives.

Preferred candidate:

Candidate should possess a minimum of 3 years experience in Corporate Administration and have sound knowledge of facility management, vendor management, employee services, administration SOPs, statutory compliance, MIS reporting, and overall administrative operations.