Facility Executive | Navi Mumbai

CBRE; Mumbai, Thane, Navi Mumbai; On-site; INR 420,000 - 640,000; Full time

Job summary

CBRE is seeking a Facility Management professional to oversee day-to-day operations at the client site in Mumbai. You will coordinate soft services, housekeeping, security, maintenance and service partners to ensure smooth workplace operations.

The role requires experience in corporate/offices facilities, vendor management, and strong MS Office skills. Navi Mumbai commuters are preferred, with an emphasis on compliance, reporting and audit readiness.

Qualifications

• Graduate or Diploma in Facility Management.
• Experience in corporate offices or IT/ITES facilities.
• Understanding of soft services and facility operations.
• Vendor management, helpdesk, MIS and reporting exposure.
• Proficient in MS Excel, Outlook and MS Office.
• Strong communication and stakeholder management.
• Navi Mumbai-based or willing to commute preferred.

Responsibilities

• Manage day-to-day facility operations at the client site.
• Monitor soft services including housekeeping, pantry, pest control and waste management.
• Conduct rounds ensuring cleanliness, hygiene, and workplace readiness.
• Coordinate with housekeeping, security, maintenance and other service partners.
• Monitor vendor performance and SLA/KPI adherence.
• Maintain facility reports, checklists, trackers and documentation.
• Coordinate with vendors for service requests, consumables and pantry supplies.
• Support preventive and breakdown maintenance coordination.
• Track complaints and service requests with escalation as needed.
• Support meeting room readiness, employee needs, visitor management.
• Maintain inventory of facility consumables and replenishment.
• Assist in invoice verification and vendor documentation.
• Support EHS, fire & life safety and compliance activities.
• Coordinate with Facility Manager and client stakeholders.
• Support audits and keep site documentation audit-ready.

Skills

Client-facing

Stakeholder management

Communication

Proactivity

Education

Graduate or Diploma in Facility Management

Tools

MS Excel

Outlook

MS Office

Job description

Key Responsibilities

• Manage day-to-day facility operations at the client site and ensure smooth functioning of workplace services.
• Monitor soft services, including housekeeping, pantry, pest control, waste management, and general upkeep of the facility.
• Conduct regular facility rounds and ensure appropriate standards of cleanliness, hygiene, and workplace readiness.
• Coordinate with housekeeping, security, maintenance, and other service partners for daily operational requirements.
• Monitor vendor performance and ensure services are delivered as per agreed SLA/KPI requirements.
• Maintain daily and monthly facility-related reports, checklists, trackers, and documentation.
• Coordinate with vendors for service requests, consumables, stationery, pantry supplies, and other site requirements.
• Support preventive and breakdown maintenance coordination and follow up with technical teams/vendors for timely closure.
• Track complaints and service requests, ensuring timely resolution and appropriate escalation wherever required.
• Support meeting room readiness, employee requirements, visitor management, and workplace-related activities.
• Maintain inventory of facility consumables and ensure timely replenishment.
• Assist in invoice verification, vendor documentation, purchase requisitions, and related administrative activities.
• Support EHS, fire & life safety, statutory compliance, and emergency preparedness activities as applicable to the site.
• Coordinate with the Facility Manager and client stakeholders on operational matters and provide regular updates.
• Support audits and maintain site documentation in an audit-ready manner.

Candidate Profile

• Graduate/Diploma holder with relevant experience in Facility Management.
• Experience in corporate offices, commercial properties, IT/ITES, banking, or other client-facing facility environments.
• Good understanding of soft services and general facility operations.
• Exposure to vendor management, helpdesk/service requests, MIS, documentation, and operational reporting.
• Working knowledge of MS Excel, Outlook, and MS Office.
• Good communication and stakeholder-management skills.
• Should be proactive, service-oriented, and comfortable working in a client-facing role.
• Candidates currently based in or comfortable commuting to Navi Mumbai will be preferred.