Senior Executive - Admin

Kaleesuwari Refinery and Industry (KRIPL); Chennai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Kaleesuwari Refinery and Industry (KRIPL) is seeking an experienced Admin to oversee the entire administrative and facility operations in Chennai. The role covers Front Office, Housekeeping, Security, travel arrangements, vendor management, and office maintenance. Ideal candidates will have 4–10 years in administration, proven team management, and strong MS Office skills.

MBA is a plus. This is a full-time, on-site position based in Chennai with expectations for leadership and organizational

Qualifications

• Graduate in any discipline; MBA seen as added advantage.
• 4–10 years of experience in Administration and Facility Management.
• Proven experience in directly managing Front Office, Housekeeping and Security personnel.
• Good knowledge of travel management, hotel bookings, vendor management and office facilities.
• Strong leadership, communication, coordination and problem-solving skills.
• Proficiency in MS Office and administrative reporting.

Responsibilities

• Directly manage and supervise Front Office, Housekeeping and Security teams to ensure service delivery and discipline.
• Oversee visitor management, reception operations and front desk services.
• Coordinate employee travel arrangements including flights, trains and hotels.
• Supervise housekeeping activities and maintain office cleanliness and hygiene.
• Monitor security operations, access control and visitor entry procedures.
• Manage vendors, contracts and administrative procurement.

Skills

Leadership

Communication

Coordination

Problem-solving

MS Office

Reporting

Education

Bachelor's degree

MBA (preferred)

Tools

MS Office Suite

Job description

Job Summary

We are looking for an experienced Admin to manage overall administrative and facility operations, with direct responsibility for the Front Office, Housekeeping, and Security teams. The role includes travel and hotel arrangements, vendor management, office maintenance, and ensuring smooth day-to-day administrative operations.

Role & responsibilities

• Directly manage and supervise the Front Office, Housekeeping, and Security teams, ensuring effective service delivery and discipline.
• Oversee visitor management, reception operations, telephone calls, and front desk services.
• Manage employee travel arrangements, including flight/train bookings, hotel reservations, and local transportation.
• Supervise housekeeping activities and ensure office cleanliness, hygiene, and upkeep.
• Monitor security operations, access control, visitor entry, and adherence to security procedures.
• Manage vendors, service providers, contracts, and administrative procurement.
• Oversee office maintenance, infrastructure, facilities, and repair activities.
• Monitor administrative budgets, expenses, invoices, and cost-control measures.
• Ensure adequate staffing, duty rosters, attendance, and performance of the respective teams.
• Maintain administrative records and ensure compliance with company policies, safety standards, and applicable statutory requirements.
• Coordinate office events, meetings, and other administrative activities.

Preferred candidate profile

• Graduate in any discipline. (MBA seen as added advantage)
• 4 - 10 years of experience in Administration and Facility Management.
• Proven experience in directly managing Front Office, Housekeeping, and Security personnel.
• Good knowledge of travel management, hotel bookings, vendor management, and office facilities.
• Strong leadership, communication, coordination, and problem-solving skills.
• Proficiency in MS Office and administrative reporting.