Senior Admin Specialist

Tredence Inc.; Kolkata District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Tredence Inc. is seeking an experienced Administrator/Facilities Manager to oversee daily administrative activities and facility operations in Kolkata. The role emphasizes pantry upkeep, repairs, procurement, AMC entries, and employee grievance resolution.

The candidate should have 6+ years in administration and facility management, with strong English communication and vendor coordination skills. Travel management experience is a plus, and the position requires a capable team player ready to

Qualifications

• Graduate degree in any stream.
• 6+ years of relevant experience in administration and facility management.
• Experience in corporate travel management is preferred.

Responsibilities

• Manage all administrative activities of the company daily, including pantry maintenance, general repairs, and procurement of stationery; entering AMCs and resolving employee grievances.
• Manage workflow by assigning tasks to administrative staff daily, ensuring deadlines are met and work is completed correctly.
• Ensure smooth and efficient operation of facilities and office management.
• Understand office management procedures and legal policies.
• Canteen and transportation management for employees and guests.
• Handle CCTV monitoring, first aid maintenance, transport and security.
• AMC records maintenance and asset establishment/maintenance.
• Prepare reports, MIS and other documents for the admin department.
• Strong people management, presentation skills and a proactive attitude.

Skills

Administration

Facility management

Vendor coordination

Budgeting

MS Office

English communication

Education

Graduate degree

Tools

MS Office

Job description

Roles and Responsibilities

Location - Kolkotha

Years of Exp: 7 to 10 yrs

• Minimum 7+ years of relevant experience in administration and facility management, similar position preferably worked at MNC before.
• Should be able to handle all administrative activities of the company daily, such as maintenance of pantry, general repairs, and procurement of Stationery, entering AMCs, and solving the grievances of the employees working in the Office.
• Manage workflow by assigning tasks to other administrative employees daily, ensuring deadlines are met and completing work correctly.
• Ensure smooth and efficient operation and facility management.
• Understanding about office management procedures and legal policies
• Canteen and transportation management of employees and guests.
• Handling CCTV monitoring, first aid maintenance, transport & security
• AMC Record maintenance.
• Preparing reports, MIS & other documents for the admin department.
• Establishment & maintenance of all assets
• Solid knowledge of office procedures
• A team player is willing to do what it takes to get the job done, adaptable, and enjoy challenges
• Strong organization skills with a problem-solving attitude
• Calm under pressure, flexible, friendly, and helpful
• Pay attention to details, Efficient in task and time management.
• Passionate, creative, and flexible to adapt to changing needs and multiple priorities in a fast-paced, high-demand environment.
• People management skills, Good presentation skills & Positive attitude
• Analyse the monthly spent and initiate the cost-saving initiative.
• Candidates who have a prior travel experience will be preferred will have an advantage (Corporate Travel Management).

Professional Experience

• Education: Graduate from any stream.
• At least 6 years of relevant experience in administration and facility management.

Required Skills

• Ability to work independently with a strong sense of urgency, responsibility & accountability.
• Strong customer focus and excellent presentation skills.
• Able to communicate in written and spoken English.
• Experience with office management software like MS Office (MS Excel and MS Word, PPT specifically)