Account Executive And Administration Assistant

Mahavir Corporation; Ahmedabad District; On-site; INR 300,000 - 540,000; Full time

Job summary

Mahavir Corporation in Gujarat seeks a detail-oriented Billing and Documentation professional to manage daily invoices, keep records, and ensure GST compliance. You will coordinate dispatch planning and verify packing details for timely shipments, while maintaining clear communication with customers about invoices and dispatch status.

The role involves coordinating with courier agencies, arranging pickups, tracking shipments, and resolving inquiries related to billing and tracking information.

Responsibilities

• Prepare daily invoices and bills based on approved Proforma Invoices (PI), Purchase Orders (PO), and quotations.
• Ensure accuracy of product details, quantities, pricing, GST, and other relevant billing information.
• Maintain proper records of invoices, PIs, POs, quotations, and dispatch documents.
• Prepare daily dispatch plans based on scheduled orders and material readiness.
• Coordinate and ensure timely dispatch of all materials scheduled for shipment.
• Verify quantities, packing details, and relevant documents before dispatch.
• Send daily dispatch reports to customers by email, covering shipments dispatched on the previous working day.
• Share relevant shipment details, including invoice numbers, quantities, courier details, and tracking information.
• Respond to customer queries related to billing, dispatch status, and shipment tracking.
• Coordinate with various courier agencies and transporters for shipment pickups.
• Schedule pickups based on daily dispatch requirements.
• Compare service availability and coordinate to ensure timely and cost-effective deliveries.
• Track shipments and follow up with courier agencies regarding delays or delivery issues.

Job description

Billing and Documentation

• Prepare daily invoices and bills based on approved Proforma Invoices (PI), Purchase Orders (PO), and quotations.
• Ensure accuracy of product details, quantities, pricing, GST, and other relevant billing information.
• Maintain proper records of invoices, PIs, POs, quotations, and dispatch documents.

Dispatch Planning and Execution

• Prepare daily dispatch plans based on scheduled orders and material readiness.
• Coordinate and ensure timely dispatch of all materials scheduled for shipment.
• Verify quantities, packing details, and relevant documents before dispatch.

Customer Communication

• Send daily dispatch reports to customers by email, covering shipments dispatched on the previous working day.
• Share relevant shipment details, including invoice numbers, quantities, courier details, and tracking information.
• Respond to customer queries related to billing, dispatch status, and shipment tracking.

Courier and Logistics Coordination

• Coordinate with various courier agencies and transporters for shipment pickups.
• Schedule pickups based on daily dispatch requirements.
• Compare service availability and coordinate to ensure timely and cost-effective deliveries.
• Track shipments and follow up with courier agencies regarding delays or delivery issues.