Accounts Executive

Srinivasa Earth Movers; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Srinivasa Earth Movers is seeking a detail‑oriented Billing & Documentation specialist to manage client, vendor, and subcontractor invoicing end to end. You will handle E‑Way Bills and Delivery Challans and coordinate work orders for timely approvals.

You will maintain trackers and GST records, verify documents before payments, and ensure all billing data is accurately recorded in the ERP/Onsite system, while coordinating with site, project and planning teams.

Responsibilities

• Prepare and submit client, vendor, and subcontractor bills accurately and on time.
• Handle E-Way Bills and Delivery Challans as per statutory requirements.
• Request work orders from the concerned department and follow up for timely approvals.
• Track the status of bills and update the purchase sheet regularly.
• Ensure proper documentation is maintained for all billing activities.

Job description

Key Roles & Responsibilities

1. Billing & Documentation

• Prepare and submit client, vendor, and subcontractor bills accurately and on time.
• Handle E-Way Bills and Delivery Challans as per statutory requirements.
• Request work orders from the concerned department and follow up for timely approvals.
• Track the status of bills and update the purchase sheet regularly.
• Ensure proper documentation is maintained for all billing activities.

2. Tracker & Data Management

• Update and maintain tracker sheets on a daily basis.
• Manage and monitor hiring-related tasks through the tracker.
• Update the GST Purchase Sheet and upload the details in the Onsite system.
• Keep planning sheets updated to support accurate billing and reporting.
• Maintain Google Sheets for unloading payment records from all project sites.

3. Payment & Expense Management

• Collect unloading payment details from all sites and update records accurately.
• Manage monthly expenses and maintain petty cash records.
• Verify supporting documents before processing payments and billing.

4. Coordination & Follow-up

• Coordinate with site teams to obtain accurate billing and unloading details.
• Follow up with internal departments for pending work orders and bill approvals.
• Ensure timely communication with stakeholders to avoid billing delays.
• Coordinate with project and planning teams for accurate execution data.

5. Record Keeping & Compliance

• Maintain organised records of bills, work orders, GST documents, and payment details.
• Ensure billing documents comply with company policies and statutory requirements.
• Update all relevant records in the ERP/Onsite system on time.