Sales Invoicing Administrator

Osborne Recruitment; Fingal; On-site; EUR 29,000 - 35,000; Full time

Benefits offered by this job

On-site parking

Job summary

Osborne Recruitment currently seeks a Sales Invoicing Administrator to join a professional services organisation based in Garristown, Co Meath on a temporary, full-time basis. The role requires someone highly organised with strong attention to detail to raise accurate sales invoices and manage supporting documentation.

You will work across departments to ensure invoicing accuracy and timely delivery, while handling PODs and customer-facing communications.

Qualifications

• Previous experience in a sales invoicing, accounts, administration, logistics or transport role.
• Strong communication with colleagues, customers, drivers and subcontractors.
• Excellent attention to detail and high accuracy with figures.

Responsibilities

• Raise sales invoices to customers in line with rates, surcharges and terms.
• Ensure invoices are issued promptly with all supporting docs.
• Monitor POD dockets from drivers/subcontractors and record documentation.
• Collaborate with Transport, Operations and Accounts to ensure accuracy.
• Follow invoicing procedures, policies and customer requirements.
• Investigate invoicing queries or discrepancies quickly.
• Maintain accurate invoicing records and docs.
• Identify and resolve issues delaying invoices.
• Support wider admin and finance functions as needed.

Skills

Attention to detail

Communication skills

Organisational skills

Numerical accuracy

Microsoft Excel

Tools

Invoicing systems

Job description

Sales Invoicing Administrator
Osborne is currently recruiting for a Sales Invoicing Administrator to join a professional services organisation based in Garristown, Co Meath on a Temporary basis.

This role would suit someone who is highly organised, detail-oriented, and comfortable working across different departments to ensure invoices are raised correctly and supported by the required documentation.

Full time temporary role, €32,000, on-site parking

Responsibilities:

• Raise accurate sales invoices to customers in line with agreed rates, surcharges, and commercial terms.
• Ensure sales invoices are issued to customers promptly and accompanied by all required supporting documentation.
• Monitor and follow up on Proof of Delivery (POD) dockets from internal drivers and subcontractors, ensuring all required documentation is returned and properly recorded.
• Work closely with the Transport, Operations, Accounts, and other relevant departments to ensure invoicing information is accurate and complete.
• Ensure company invoicing procedures, policies, and customer-specific requirements are consistently followed.
• Investigate and resolve invoicing queries or discrepancies in a timely manner.
• Maintain accurate invoicing records and documentation.
• Assist with identifying and resolving any issues that may delay or prevent invoices from being raised.
• Support the wider administration and finance functions as required.

Requirements:

• Have previous experience in a similar sales invoicing, accounts, administration, logistics, or transport role.
• Have a strong personality and the confidence to communicate effectively with colleagues, customers, drivers, subcontractors, and other stakeholders.
• Be comfortable working with figures, with strong attention to detail and a high level of accuracy.
• Have excellent communication skills, particularly when working with the Operations and Finance teams.
• Be confident in following up on outstanding information and documentation to ensure invoices can be raised promptly.
• Be highly organised, with the ability to manage competing priorities and meet deadlines.
• Be proactive, practical, and able to work independently while also being a strong team player.
• Have good IT skills and be comfortable working with invoicing and accounting systems.

Osborne are proud to be an Equal Opportunity Employer.