Business Administration Officer

Western Forestry Cooperative Society Ltd; Sligo; On-site; EUR 30,000 - 40,000; Full time

Benefits offered by this job

Bike to work scheme

Company events

Company pension

On-site parking

Sick pay

Job summary

Western Forestry Cooperative Society Ltd. is seeking a Business Administration Officer to support harvesting and haulage operations. The role covers invoicing, data management and reporting, initially on a 6-month contract but with potential extension. Based in Sligo, salary commensurate with experience.

You will manage Excel/Sheets tasks, reconcile invoices, and liaise with hauliers, customers and Finance teams. Experience with SAGE is advantageous; Irish work authorisation is required.

Qualifications

• 1–3 years in administrative or finance support roles preferred.
• Experience with SAGE Accounts Software is advantageous.
• Ability to issue invoices to clients/customers.
• Proficient Excel user with Pivot tables and formulas.
• Excellent English and Ireland work authorization.

Responsibilities

• Prepare and process weekly customer and third-party haulage invoices.
• Reconcile invoices with e-dockets, paper dockets, tonnage records and rates.
• Maintain Harvest and Haulage trackers and operational records.
• Process invoices and schedules through SAGE.
• Identify and resolve data, invoice and payment discrepancies.
• Support daily, weekly and monthly reporting.
• Provide general administrative support to the Harvest Team.

Skills

Excel/Data management

Attention to detail

Organisational skills

Communication skills

Problem solving

Education

Leaving Certificate (preferred)

Business/Finance/Data Management degree preferable

Tools

SAGE

Pivot tables

Formulae (Excel)

Job description

We are seeking a Business Administration Officer to join our Harvesting Team and provide administrative, invoicing and data management support across our harvesting and haulage operations initially on 6 month contract but may be extended.

The successful candidate will be responsible for:

• Preparing and processing weekly customer and third-party haulage invoices.
• Reconciling invoices against e-dockets, paper dockets, tonnage records and agreed rates.
• Maintaining accurate Harvest and Haulage trackers and operational records.
• Processing invoices and schedules through SAGE.
• Identifying and resolving data, invoice and payment discrepancies.
• Supporting daily, weekly and monthly reporting.
• Providing general administrative support to the Harvest Team.

You will be highly organised, accurate and confident working with numerical information and spreadsheets. You will have:

• Strong Excel/Google Sheets and data management skills.
• Excellent attention to detail and numerical accuracy.
• Strong organisational and time-management skills.
• Good communication skills and the ability to liaise professionally with customers, hauliers, managers and Finance teams.
• The ability to investigate discrepancies and follow issues through to resolution.
• Business/Finance/Data Management degree preferable

Experience with SAGE, finance/ERP systems, forestry, haulage, timber supply chains or a similar operational environment would be an advantage.

This is an excellent opportunity for an organised and detail-focused individual looking to develop their experience across business administration, finance and operational support.

Based in Sligo, your salary will be commensurate with experience.

Job Types: Permanent, Full-time

Pay: From €1.00 per year

Benefits:

• Bike to work scheme
• Company events
• Company pension
• On-site parking
• Sick pay

Application question(s):

• Do you have experience of Sages Accounts Software?
• Have you experience of issuing invoices to clients/Customers?
• Are you an experienced Excel user capable of using Pivot tables and Formulae's?

Education:

• Leaving Certificate (preferred)

Experience:

• Administrative: 3 years (preferred)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person