Accounts & Administration Co-Ordinator

RBK Chartered Accountants; Dublin; On-site; EUR 32,000 - 45,000; Full time

Job summary

RBK Chartered Accountants in Dublin is seeking an organised Accounts & Administration Co-Ordinator to support daily finance, invoicing and office operations.

You will manage receivables, supplier invoices, month-end processes in BAAN, and assist with compliance, reporting and customer service.

The role offers exposure to ERP systems, strong IT tools, and a path to develop skills across accounts, administration and finance.

Qualifications

• Experience in an accounts, finance or finance administration role.
• Qualification or training in Finance, Accounting or Bookkeeping (e.g., Accounting Technician).
• Strong attention to detail and accuracy with financial data.
• Experience using BAAN, SAP or a similar ERP system is advantageous.
• Strong IT skills: Excel, Word, Outlook, Teams and PowerPoint; Copilot knowledge helpful.
• Organisational and time-management skills; able to handle multiple priorities.
• Excellent communication with customers, suppliers and internal stakeholders.
• Ability to work in a small team and independently, with a proactive approach.

Responsibilities

• Maintain accounts receivable including credits, collections, allocations and balances.
• Process customer invoicing through BAAN, including manual invoices.
• Process purchase invoices, credit notes, purchase orders and employee expenses with approvals.
• Perform bank reconciliations and maintain monthly cash flow statements.
• Liaise with customers regarding payments and account queries.
• Complete month-end and day-end procedures within BAAN.
• Reconcile intercompany accounts and liaise with the Group on discrepancies.
• Maintain the fixed asset register and supplier listings; assist with payments.
• Investigate BAAN integration errors and unfinalised transactions.
• Manage commercial returns from request to credit notes.
• Process EDI transactions and update delivery dates in BAAN.
• Support records, policies and statutory reporting including health & safety.
• Maintain inventory records for Ireland warehouses.
• Provide general administrative support including filing and phone duties.

Skills

Accounts & Administration

Attention to detail

Communication skills

Time management

Teamwork

Education

Accounting qualification

Tools

BAAN

SAP

Job description

Our client is a leading global organisation operating across the industrial automation, electrical connectivity and technology solutions sector, with an established presence in Ireland and a strong international customer base. They are currently seeking an Accounts & Administration Co-Ordinator to join their busy Dublin team. This is an excellent opportunity for an organised, detail-focused individual looking to develop their career across accounts, administration and customer service within a fast-paced commercial environment. The successful candidate will play an important role in supporting the day-to-day finance and administration functions of the business, ensuring accurate financial processing, effective customer and supplier communication, and smooth day-to-day operations.

Key Responsibilities

• Maintain accurate accounts receivable records, including credits, collections, allocations and outstanding balances.
• Process customer invoicing through BAAN, including manual invoices where required.
• Process purchase invoices, credit notes, purchase orders and employee expenses, ensuring appropriate approvals and controls are in place.
• Process bank statements and complete regular bank reconciliations, including maintaining the monthly cash flow statement.
• Liaise with customers regarding outstanding payments, account queries and payment allocations.
• Complete month-end and day-end procedures within BAAN.
• Reconcile intercompany accounts at month-end and liaise with the wider Group regarding queries and discrepancies.
• Maintain the fixed asset register and regularly review supplier/creditor listings, assisting with supplier payments as required.
• Investigate and clear financial integration errors and non-finalised transactions within BAAN.
• Manage commercial returns from initial customer request through to resolution, including issuing credit notes where required.
• Process EDI transactions and update delivery dates on BAAN, ensuring customers are re-acknowledged where changes are made.
• Support the maintenance of company records, policies and compliance documentation, including health & safety and statutory reporting.
• Maintain inventory records for the Ireland warehouses, making adjustments where required.
• Provide general administrative support, including filing and telephone support.

Skills & Experience

• Assist with other finance and administration duties as required.
• Previous experience in an accounts, finance or finance administration role.
• Ideally, a qualification or relevant training in Finance, Accounting or Bookkeeping, such as Accounting Technician.
• Strong attention to detail and accuracy, particularly when handling financial information.
• Experience using BAAN, SAP or a similar accounting/ERP system is advantageous.
• Strong IT skills, particularly Microsoft Excel, Word, Outlook, Teams and PowerPoint. Knowledge of Microsoft Copilot and database systems would be beneficial.
• Strong organisational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• Excellent communication skills, with confidence dealing with customers, suppliers and internal stakeholders.
• Ability to work effectively in a small team environment while working independently when required.
• A proactive, practical approach with a willingness to learn and develop within the role.

The Ideal Candidate

We are looking for someone who is highly organised, proactive and customer-focused, with strong attention to detail and an interest in developing their career across accounts and administration. You will be comfortable working in a busy environment, managing multiple priorities and communicating confidently with both customers and internal stakeholders. A positive attitude, strong work ethic and willingness to learn are key to success in this role.