Office Administrator

Osborne Recruitment; Wicklow; On-site; EUR 35,000 - 38,000; Full time

Benefits offered by this job

Company pension

On-site parking

Permanent, full-time position

Job summary

Osborne Recruitment is seeking an experienced Office Administrator for a permanent role in Co. Wicklow. The successful candidate will provide day-to-day administrative and operational support to Directors, Senior Managers and project teams across multiple sectors.

We are looking for a highly organised, proactive individual who can manage multiple priorities in a fast-paced environment and coordinate with project managers, client teams, and vendors as required.

Qualifications

• Experience in office administration or coordination roles.
• Excellent organisational and time-management skills.
• Strong attention to detail and record keeping.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Proactive with initiative to resolve issues.
• Capable of working independently as well as in a team.
• Good IT and MS Office proficiency.

Responsibilities

• Provide day-to-day administrative and operational support to Directors, Senior Managers and the Project Controller.
• Assist with the planning and scheduling of works in conjunction with Project Managers, the Project Controller and Service Manager.
• Coordinate and ensure site inductions are completed in a timely manner for employees and subcontractors where required.
• Ensure all project documentation is completed by the relevant personnel, collated and submitted to clients as required.
• Monitor and ensure all service documentation is completed daily by engineers and submitted to clients in a timely manner.
• Maintain accurate and up-to-date records of services completed at each customer site.
• Assist with the preparation and management of commissioning documentation.
• Assist with the preparation and collation of O&M (Operation & Maintenance) manuals.
• Liaise with third-party vendors and subcontractors to schedule works on site and follow up on required documentation, including training certificates and commissioning documentation.
• Assist in developing and maintaining positive relationships with clients.
• Provide general administrative support across service and project teams.
• Carry out any other duties that may reasonably be assigned by management.

Skills

Office administration experience

Organisational skills

Attention to detail

Communication skills

Multitasking

Proactive mindset

Independent worker

IT & MS Office

Tools

Microsoft Office

Job description

Office Administrator

We are seeking an Experienced Office Administrator to join our client’s team based in Co. Wicklow. The successful candidate will provide day-to-day administrative and operational support to service and project teams working across the pharmaceutical, commercial and financial sectors. This role would suit a highly organised, proactive individual who enjoys working in a fast-paced environment, is confident managing multiple priorities and is willing to take on new challenges.

Key Responsibilities

• Provide day-to-day administrative and operational support to Directors, Senior Managers and the Project Controller.


• Assist with the planning and scheduling of works in conjunction with Project Managers, the Project Controller and Service Manager.


• Coordinate and ensure site inductions are completed in a timely manner for employees and subcontractors where required.


• Ensure all project documentation is completed by the relevant personnel, collated and submitted to clients as required.


• Monitor and ensure all service documentation is completed daily by engineers and submitted to clients in a timely manner.


• Maintain accurate and up-to-date records of services completed at each customer site.


• Assist with the preparation and management of commissioning documentation.


• Assist with the preparation and collation of O&M (Operation & Maintenance) manuals.


• Liaise with third-party vendors and subcontractors to schedule works on site and follow up on required documentation, including training certificates and commissioning documentation.


• Assist in developing and maintaining positive relationships with clients.


• Provide general administrative support across service and project teams.


• Carry out any other duties that may reasonably be assigned by management.

Key Skills Needed

• Previous experience in an office administration or coordination role.


• Excellent organisational and time-management skills.


• Strong attention to detail with the ability to maintain accurate records and documentation.


• Excellent communication and interpersonal skills.


• Ability to manage multiple tasks and priorities in a fast-paced environment.


• Proactive approach with the initiative to identify and resolve issues.


• Ability to work independently while also contributing effectively to a wider team.


• Strong IT and Microsoft Office skills.


• Professional and confident approach when dealing with clients, subcontractors and internal teams.


• Willingness to learn, take on new challenges and adapt to changing priorities.


• Experience within a project, engineering, construction or service environment would be an advantage.

Benefits

• This is a permanent, full-time position, working Monday to Friday, 8:30am to 5:00pm.


• Located in Wicklow.


• Salary: €35,000–€38,000 DOE.


• Join an established business in an exciting industry.


• Company pension.


• On-site parking.

If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you. If however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.

Osborne are proud to be an Equal Opportunity Employer.