Sales Administrator

Ashgrove Renewables; Mallow; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary commensurate with经验

Company Pension

Flexible working hours

Performance-related bonus

Bike to Work scheme

Onsite parking

Employee Discounts

Company Paid Leave

Further educational support, training

Sports and Social events and activitie

Job summary

Ashgrove Renewables in Mallow seeks a Sales Administrator to centre the Sales team, providing essential administrative support and coordination between proposal generation, design team, surveyors and customers. The role is office-based and full training will be provided.

You will coordinate daily office operations, issue proposals, handle inquiries, schedule meetings, and maintain CRM records. Join a team delivering renewable energy solutions nationwide.

Qualifications

• Minimum 2 years of experience in an administrative coordination role.
• Strong organisational and multitasking abilities.
• Exceptional written and verbal communication, including a professional telephone manner.
• Familiarity with CRM systems and Microsoft Office/Google Workspace.

Responsibilities

• Coordinate daily office operations and general admin tasks.
• Issue proposals prepared by the technical team.
• Handle incoming calls, emails, and customer enquiries.
• Schedule meetings, site visits, and coordination sessions.
• Plan and manage calendar and travel arrangements.
• Collate documentation for sales team and prepare meeting agendas/minutes.
• Create tasks in the CRM and follow up with teams.
• Provide telephone support and cover reception duties.

Skills

Administrative coordination

CRM systems

Microsoft Office/Google Workspace

Communication

Organisation

Multitasking

Telephone manners

Tools

CRM

Microsoft Office

Job description

Position Summary

This position sits at the centre of the Sales team, providing essential administrative support and coordination between the proposal generation team, design team, surveyors and customers. The role is office-based and full training will be provided.

About Ashgrove

Ashgrove Renewables is one of Ireland’s longest-established renewable energy specialists, delivering a range of sustainable energy-efficient solutions to homeowners and businesses nationwide for over 25 years.

A trusted SEAI-registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single-measure installations, and end-to-end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes.

We are now inviting applications for a Sales Administrator, based in our Mallow office, supporting the Sales Management team.

Responsibilities

Administrative Support

• Coordinate daily office operations and general admin tasks
• Issue proposals that have been prepared by the technical team
• Handle incoming calls, emails, and customer enquiries
• Schedule meetings, site visits, and internal coordination sessions
• Plan, coordinate and manage an active calendar of appointments and travel
• Collate documentation required for sales team
• Prepare agendas and minutes for meetings
• Handle basic queries and elevate technical issues to engineers
• Create tasks on CRM, following up as required with the associated teams
• Provide telephone support and cover incoming business calls, acting as a point of contact for customers and callers
• Work as part of the wider team to provide reception cover when required, ensuring a professional and welcoming first point of contact for visitors and callers

Project Coordination Support

• Assist in tracking project timelines from enquiry to design to installation
• Coordinate between designers, installers, and sales teams
• Prepare project customer packs
• Monitor progress and flag delays or missing information
• Generate reports on pipeline, installations, and performance metrics
• Upload system details to relevant portals
• Maintain accurate records on CRM updating all databases accordingly

Requirements

• Minimum 2 years of experience in an administrative coordination role
• Strong organisational and multitasking abilities
• Exceptional written and verbal communication, including a professional telephone manner
• Excellent attention to detail
• Familiarity with CRM systems and Microsoft Office/Google Workspace
• Basic understanding or an interest in learning about renewable energy systems (Solar PV / Heat Pumps /UFH)
• Previous experience in renewable or construction administration roles is advantageous but not essential
• Fluent English - verbal and written

Benefits

• Competitive salary commensurate with experience
• Company Pension
• Flexible working hours
• Performance-related bonus
• Bike to Work scheme
• Onsite parking
• Employee Discounts
• Company Paid Leave
• Further educational support, training and development opportunities
• Sports and Social events and activities