Scheduling Administrator

Ashgrove; Mallow; On-site; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Company Pension

Performance-related bonus

Bike to Work scheme

Onsite parking

Employee Discounts

Company Paid Leave

Further educational support, training

development opportunities

Job summary

Ashgrove Renewables is seeking a Scheduling Administrator to join our busy Scheduling department in Mallow. You will coordinate installs with homeowners and subcontractors, manage timelines and keep CRM records up to date to ensure projects stay on track.

This role requires strong organisational and communication skills, with a proactive approach to problem-solving in a fast-paced energy sector. You will handle invoicing, purchase orders and reporting to the Scheduling team.

Qualifications

• Minimum of 2 years of experience in an administrative role.
• Exceptional organisational skills with strong attention to detail.
• Confident communicator, both over the phone and in writing.
• Ability to prioritise multiple tasks and manage workload effectively.
• Previous administrative experience in a technical role is advantageous but not essential.
• Fluent English (Verbal and written).

Responsibilities

• Primary contact for homeowners during installations.
• Scheduling installs with subcontractors & homeowners by phone & email.
• Liaising with various parties to resolve issues that may arise in a timely and professional manner.
• Coordinating with the other members of the scheduling team.
• Proactive approach to problem-solving.
• Reporting on role KPI's to the department head.
• Invoicing homeowners for completed works.
• Issuing and completing Purchase Orders for subcontractors.
• Ensure all information is shared & CRM software system is updated.

Skills

Scheduling

Administrative experience

Communication

Tools

CRM software

Microsoft Office

Job description

We are now inviting applications for a Scheduling Administrator to join ourbusy Scheduling department based in our Mallow office.

In this role, you will be at the heart of our operations, working within a team responsible for scheduling and coordinating various jobs to ensure the smooth delivery of all renewable energy projects. Working closely with our clients, subcontractors and other stakeholders, this administrator will play a key role in managing timelines, allocating resources, and keeping projects on track.

This position is ideal for someone with strong organisational skills, excellent communication, and the ability to thrive in a fast-paced environment where precision and problem-solving are essential.

If you are looking to be part of a growing company making an impact in the energy sector, we’d love to hear from you.

About Ashgrove Renewables:

Ashgrove Renewables is one of Ireland’s longest-established renewable energy specialists, delivering a range of sustainable energy-efficient solutions to homeowners and businesses nationwide for over 25 years. A trusted SEAI-registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single-measure installations, and end-to-end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes .

Key Responsibilities

• Primary contact for homeowners during installations
• Scheduling installs with subcontractors & homeowners by phone & email
• Liaising with various parties to resolve issues that may arise in a timely and professional manner
• Coordinating with the other members of the scheduling team
• Proactive approach to problem-solving
• Reporting on role KPI's to the department head
• Invoicing homeowners for completed works
• Issuing and completing Purchase Orders for subcontractors
• Ensure all information is shared & CRM software system is updated

Requirements

• Minimum of 2 years of experience in an administrative role
• Exceptional organisational skills with strong attention to detail.
• Confident communicator, both over the phone and in writing.
• Ability to prioritise multiple tasks and manage workload effectively.
• Previous administrative experience in a technical role is advantageous but not essential.
• Fluent English (Verbal and written).

Competitive salary commensurate with experience

Company Pension

Performance-related bonus

Bike to Work scheme

Onsite parking

Employee Discounts

Company Paid Leave

Further educational support, training and development opportunities