Scheduling Administrator

Ashgrove Renewables; Mallow; On-site; EUR 32,000 - 45,000; Full time

Benefits offered by this job

Company Pension

Performance-related bonus

Bike to Work scheme

Onsite parking

Employee Discounts

Company Paid Leave

Further educational support, training

Job summary

Ashgrove Renewables invites applications for a Scheduling Administrator in our Mallow office. You will be at the heart of scheduling and coordinating renewable energy projects, liaising with homeowners, subcontractors and stakeholders to keep projects on track.

The role demands strong organisational skills, clear communication, and the ability to thrive in a fast-paced environment where precision matters. Competitive salary and benefits are offered.

Qualifications

• 2+ years of experience in an administrative role.
• Excellent organisational skills and strong attention to detail.
• Confident communicator, both over the phone and in writing.
• Ability to prioritise multiple tasks and manage workload effectively.
• Experience in a technical environment is advantageous but not essential.
• Fluent English (verbal and written).

Responsibilities

• Schedule installs with subcontractors and homeowners by phone and email.
• Liaise with clients, subcontractors and stakeholders to resolve issues promptly.
• Coordinate with scheduling team to ensure smooth project flow.
• Report role KPIs to department head.
• Invoice homeowners for completed works.
• Issue and complete purchase orders for subcontractors.
• Ensure information is shared and CRM system is updated.

Skills

Organisational skills

Communication

Task prioritisation

Administrative support

Tools

CRM software

Job description

We are now inviting applications for a Scheduling Administrator to join our busy Scheduling department based in our Mallow office.

In this role, you will be at the heart of our operations, working within a team responsible for scheduling and coordinating various jobs to ensure the smooth delivery of all renewable energy projects. Working closely with our clients, subcontractors and other stakeholders, this administrator will play a key role in managing timelines, allocating resources, and keeping projects on track.

This position is ideal for someone with strong organisational skills, excellent communication, and the ability to thrive in a fast-paced environment where precision and problem-solving are essential.

About Ashgrove Renewables

Ashgrove Renewables is one of Ireland’s longest-established renewable energy specialists, delivering a range of sustainable energy-efficient solutions to homeowners and businesses nationwide for over 25 years. A trusted SEAI-registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single-measure installations, and end-to-end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes .

Key Responsibilities

• Primary contact for homeowners during installations
• Scheduling installs with subcontractors & homeowners by phone & email
• Liaising with various parties to resolve issues that may arise in a timely and professional manner
• Coordinating with the other members of the scheduling team
• Proactive approach to problem-solving
• Reporting on role KPI's to the department head
• Invoicing homeowners for completed works
• Issuing and completing Purchase Orders for subcontractors
• Ensure all information is shared & CRM software system is updated

Requirements

• Minimum of 2 years of experience in an administrative role
• Exceptional organisational skills with strong attention to detail.
• Confident communicator, both over the phone and in writing.
• Ability to prioritise multiple tasks and manage workload effectively.
• Previous administrative experience in a technical role is advantageous but not essential.
• Fluent English (Verbal and written).

Competitive salary commensurate with experience

• Company Pension
• Performance-related bonus
• Bike to Work scheme
• Onsite parking
• Employee Discounts
• Company Paid Leave
• Further educational support, training and development opportunities