People Administrator - 20 hours per week

Global Commissioning; Buncrana; On-site; EUR 28,000 - 38,000; Full time

Job summary

Global Commissioning is seeking a People Administrator to support both office-based and site-based teams in Buncrana, Ireland. You will manage day-to-day admin, logistics, travel coordination, onboarding new employees, supplier management and compliance administration to keep operations running smoothly.

The role suits an organised, proactive individual who thrives in a dynamic environment and enjoys variety, with responsibilities spanning procurement, travel, records, health and safety checks,

Qualifications

• Proven experience in an administrative or office support role.
• Excellent organisational skills with the ability to manage multiple priorities effectively.
• Strong verbal and written communication skills.
• Proactive, flexible, and solution-focused approach to work.

Responsibilities

• Procure essential office and site supplies, including PPE, uniforms, stationery, and food provisions.
• Coordinate deliveries and collections between sites and suppliers.
• Arrange and coordinate Welcome Day agendas for new starters.
• Manage day-to-day travel arrangements, accommodation bookings, and associated logistics.
• Organise transportation requirements, including rental vehicles, taxis, and last-minute changes.
• Maintain office health and safety procedures, including fire safety checks and Display Screen Equipment (DSE) assessments.
• Act as the first point of contact for the office, handling incoming telephone calls and emails professionally.
• Maintain accurate, well-organised, and up-to-date digital records.
• Assist with the planning and coordination of team events and business activities.

Skills

Administrative experience

Organisational skills

Communication skills

Proactive attitude

Tools

Microsoft Office 365

Job description

Role Overview

The People Administrator plays a key role in supporting both office-based and site-based teams. This position is responsible for ensuring the smooth day-to-day running of administrative, logistical, and office support activities. The successful candidate will manage a wide range of tasks, from travel coordination and onboarding new employees to supplier management and compliance administration.

This role is ideal for someone who enjoys variety, takes pride in organisation, and thrives in a dynamic environment.

Key Responsibilities

• Procure essential office and site supplies, including PPE, uniforms, stationery, and food provisions
• Coordinate deliveries and collections between sites and suppliers
• Arrange and coordinate Welcome Day agendas for new starters
• Manage day-to-day travel arrangements, accommodation bookings, and associated logistics
• Organise transportation requirements, including rental vehicles, taxis, and last-minute changes
• Maintain office health and safety procedures, including fire safety checks and Display Screen Equipment (DSE) assessments
• Act as the first point of contact for the office, handling incoming telephone calls and emails professionally
• Maintain accurate, well-organised, and up-to-date digital records
• Assist with the planning and coordination of team events and business activities

Skills, Knowledge, And Experience

Essential:

• Proven experience in an administrative or office support role
• Excellent organisational skills with the ability to manage multiple priorities effectively
• Strong verbal and written communication skills
• Competent user of Microsoft Office 365
• Proactive, flexible, and solution-focused approach to work

Desirable:

• Experience using online travel booking platforms
• Full UK driving licence (for occasional local errands)

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.