Operations Administrator

ID Recruitment; Tuam; On-site; EUR 28,000 - 38,000; Full time

Job summary

ID Recruitment are seeking an organised Operations Administrator to provide PA and administrative support to the Managing Director and the wider management team in Tuam. The role includes coordinating company events, travel, and day-to-day HR administration, with opportunities to own projects and improve processes.

Key duties cover diary management, meeting agendas, travel arrangements, reporting and documentation, and liaison with internal teams and external suppliers.

Qualifications

• Previous experience in administration, PA, executive assistant or office coordination.
• Experience within construction or a related industry would be an advantage.
• Excellent organisational and time management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High level of accuracy and discretion when handling sensitive information.
• Proactive, flexible approach and ability to work independently while supporting a wider team.

Responsibilities

• Provide day-to-day PA support to the Managing Director, including diary management, scheduling meetings and correspondence.
• Prepare meeting agendas, take minutes and follow up on agreed actions.
• Coordinate travel, accommodation and itineraries for the Managing Director and management team.
• Assist with preparing reports, presentations and company documentation.
• Provide administrative support to the management team across ongoing projects and business activities.
• Handle confidential information with discretion and professionalism.
• Coordinate company events, roadshows, exhibitions and expos, managing arrangements from planning to delivery.
• Organise venue bookings, supplier arrangements, registrations, travel and accommodation.
• Coordinate exhibition materials, promotional items and event schedules.
• Liaise with internal teams, organisers and external suppliers to ensure events run smoothly.
• Track event costs and support follow-up administration.
• Maintain and update employee files, HR records and internal databases.

Skills

Organisational skills

Time management

Communication

Discretion with information

Tools

Microsoft Office

Job description

ID Recruitment are working with a construction company torecruit an organised and proactive Operations Administrator.

This varied role will provide PA and administrativesupport to the Managing Director and wider management team, coordinate companyevents and manage day-to-day HR administration. It is an excellent opportunityfor someone who enjoys taking ownership of their work, coordinating multiplepriorities and supporting the smooth running of a busy business.

Key Responsibilities

PA and Management Support

• Provideday-to-day PA support to the Managing Director, including diarymanagement, scheduling meetings and managing correspondence.
  
• Preparemeeting agendas, take minutes and follow up on agreed actions.
  
• Organisetravel, accommodation and itineraries for the Managing Director andmanagement team.
  
• Assistwith preparing reports, presentations and company documentation.
  
• Provideadministrative support to the management team across ongoing projects andbusiness activities.
  
• Handleconfidential information with discretion and professionalism.
  

Events and Company Activities

• Coordinatecompany events, roadshows, exhibitions and expos, managing arrangementsfrom initial planning through to delivery.
  
• Organisevenue bookings, supplier arrangements, registrations, travel andaccommodation.
  
• Coordinateexhibition materials, promotional items and event schedules.
  
• Liaisewith internal teams, organisers and external suppliers to ensure eventsrun smoothly.
  
• Trackevent costs and support follow-up administration.
  

HR Administration

• Maintainand update employee files, HR records and internal databases, ensuringinformation is accurate and confidential.
  
• Prepareand issue employment contracts and related documentation using approvedtemplates and agreed terms.
  
• Coordinateonboarding administration for new employees, including paperwork andinduction arrangements.
  
• Assistwith recruitment administration, including arranging interviews andcommunicating with candidates.
  
• Supportthe performance review process by scheduling meetings, preparingdocumentation and tracking completion and follow-up actions.
  
• Maintainrecords of annual leave, absence and employee training.
  

General Administration

• Maintainorganised filing systems and ensure company documents are kept up to date.
  
• Liaisewith employees, clients, suppliers and external contacts on administrativematters.
  
• Assistwith office coordination, purchasing supplies and processing relatedpaperwork.
  
• Identifyopportunities to improve administrative processes and support ad hocbusiness projects.
  

Requirements

• Previousexperience in an administration, PA, executive assistant or officecoordination role.
  
• Experiencewithin construction or a related industry would be an advantage.
  
• Excellentorganisational and time management skills, with the ability to managecompeting priorities.
  
• Strongwritten and verbal communication skills.
  
• Proficiencyin Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
  
• Ahigh level of accuracy, attention to detail and discretion when handlingsensitive information.
  
• Aproactive, flexible approach and the ability to work independently whilesupporting a wider team.