People Administrator

proAV; Dublin; On-site; EUR 28,000 - 36,000; Full time

Job summary

proAV, a leading global audio-visual integrator, is seeking an experienced People Administrator to join our People team in Ireland. You will support HR operations, onboarding, and data management to help smooth people processes across the business.

You will work closely with line managers, maintain accurate employee records in Bamboo HR, assist with induction, and produce routine HR reports. A proactive, detail‑oriented mindset and strong communication are essential to succeed in this role.

Qualifications

• Attention to detail is essential.
• Excellent coordination with the ability to manage multiple priorities.
• Experience in HR administration and data handling is desirable.

Responsibilities

• Draft offer letters, amendments and contracts of Employment to be issued to Employees.
• Maintain accurate employee records in Bamboo HR and files across the employee lifecycle.
• Manage HR inbox and redirect queries by connecting colleagues with People team experts.
• Support Induction and onboarding activities.
• Produce and share key HR reports (absence, return to work, etc.).
• Support weekly HR and IT meetings with updates on new starters and leavers.
• General HR Admin support including scheduling and note taking for meetings.
• Assist employment screening: background checks, references, and right‑to‑work verifications.
• Prepare and format CVs for client submissions and internal mobility.

Skills

Attention to detail

Coordination skills

Multitasking

Education

CIPD Level 3

AV industry knowledge

Multi-site experience

Job description

About the Role

proAV are a leading global audio-visual integrator, providing AV and event services across multiple client partnerships globally.

Role Overview

Our immediate requirement is for an experienced People Administrator to join our People team. This role will play a key part in supporting the People Team and Line managers while helping to ensure that HR operations run smoothly and efficiently

The level of experience and seniority will be reflected in a competitive remuneration and benefits package.

Key Responsibilities

HR Administration

• Draft offer letters, amendments and contracts of Employment to be issued to Employees
• Maintain accurate, up to date employee records held on Bamboo HR and Employee Files across the full employee lifecycle (e.g. new starters, transfers, absences, salary changes and leavers).
• In the absence of the HR Coordinators manage the HR inbox and redirect queries efficiently by connecting colleagues with the right People team experts.
• Support the HR Coordinator with Induction and onboarding activities.
• Produce and share key HR reports, including absence, return to work etc.
• Contribute to the weekly HR and IT meetings, providing updates on new starters, leavers, and key employee lifecycle activity.
• General HR Admin support to include scheduling and supporting with note taking for meetings.

• Support the employment screening process, including background checks, reference checks, and right-to-work verification.

Recruitment Administration

• Prepare and format CVs for client submissions and internal mobility opportunities

• Track Live offers on New Starters Spreadsheet

• Update yearly tracking information including replacement/new headcount

Employee Referral Administration

Essential skills

• Attention to detail
• Excellent Coordination Skills
• Ability to manage multiple priorities in a fast-paced environment

Desirable skills

• CIPD qualified to level 3 or equivalent (funding available)
• Knowledge of the AV Industry (preferable)
• Experience of working within businesses of multiple sites/regional locations.

Equality, Diversity & Inclusion:

proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other’s differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work‑life balance through our family friendly policies and practices. We encourage all to apply.