People and Culture Coordinator

Xanadu Consultancy; Cork; Hybrid; EUR 32,000 - 45,000; Full time

Job summary

Xanadu Consultancy in Ireland seeks a People and Culture Coordinator to keep recruitment and HR processes running smoothly. You will own recruitment administration, from posting roles to onboarding, and provide critical support to the HR Business Partner and CPO across People activities.

This role is ideal for someone exceptionally organised, digitally confident, and eager to build a career in HR and recruitment within a dynamic environment.

Qualifications

• Experience in HR, recruitment, talent acquisition or People Operations.
• Ability to manage multiple vacancies and deadlines with accuracy.
• Proficient with HR processes, systems and documentation.

Responsibilities

• Coordinate end-to-end recruitment administration across a range of roles.
• Manage job adverts across our website, careers pages and relevant job boards.
• Post and manage vacancies on LinkedIn and other recruitment platforms.
• Monitor applications and maintain accurate candidate records.
• Coordinate interviews, calendars and candidate communications.
• Liaise with hiring managers and candidates throughout the recruitment process.
• Support the HR BP and CPO with recruitment campaigns and hiring projects.
• Help ensure a professional, responsive and engaging candidate experience.
• Maintain recruitment trackers, reports and recruitment documentation.
• Assist with offers, pre-employment checks and onboarding administration.
• Look for ways to improve and streamline our recruitment processes.
• Provide day-to-day administrative support to the HR Business Partner and CPO.
• Maintain accurate employee records and HR documentation.
• Assist with onboarding and offboarding processes.
• Prepare letters, documents, reports and HR-related correspondence.
• Support HR projects, employee initiatives and People processes.
• Support employee engagement initiatives that strengthen culture and a positive employee experience across the organisation

Skills

Highly organized

Attention to detail

Digitally confident

Excellent communication

Strong administration

Google Workspace

Coordination skills

Tools

Google Workspace

Job description

As People and Culture Coordinator, you will play a key role in keeping our recruitment and HR processes running smoothly.

You will own and coordinate much of the recruitment administration process, from advertising roles and managing applications through to interview coordination, candidate communication and onboarding. You’ll also provide valuable administrative and operational support to the HR Business Partner and CPO across a broad range of People activities.

This is an ideal opportunity for someone who is exceptionally organised, digitally confident, detail-oriented and keen to build a career in HR and recruitment.

What will I be doing?

Recruitment & Talent Acquisition

• Coordinate end-to-end recruitment administration across a range of roles.
• Manage job adverts across our website, careers pages and relevant job boards.
• Post and manage vacancies on LinkedIn and other recruitment platforms.
• Monitor applications and maintain accurate candidate records.
• Coordinate interviews, calendars and candidate communications.
• Liaise with hiring managers and candidates throughout the recruitment process.
• Support the HR BP and CPO with recruitment campaigns and hiring projects.
• Help ensure a professional, responsive and engaging candidate experience.
• Maintain recruitment trackers, reports and recruitment documentation.
• Support with sourcing and candidate research where required.
• Assist with offers, pre-employment checks and onboarding administration.
• Look for ways to improve and streamline our recruitment processes.

HR Administration & People Support

• Provide day-to-day administrative support to the HR Business Partner and CPO.
• Maintain accurate employee records and HR documentation.
• Assist with onboarding and offboarding processes.
• Prepare letters, documents, reports and HR-related correspondence.
• Support HR projects, employee initiatives and People processes.
• Support employee engagement initiatives that strengthen culture and a positive employee experience across the organisation
• Assist with maintaining HR systems and ensuring information is accurate and up to date.
• Help coordinate meetings, training, employee events and other People activities.
• Handle confidential and sensitive information with discretion.
• Provide general administrative support across the People function as required.

What we are looking for

What we are looking for

You are extremely organised and enjoy bringing structure to a busy environment. You’re comfortable juggling multiple vacancies, priorities and deadlines without losing sight of the detail. You will ideally have experience in HR, recruitment, talent acquisition, people operations or a strong administrative role, but we're more interested in your approach, attitude and ability to learn than a particular career path.

• Highly organised with excellent attention to detail.
• Proactive and able to work independently.
• Comfortable managing multiple priorities and deadlines.
• Strong administratively and confident with processes and systems.
• Digitally confident and comfortable working with websites, LinkedIn, job boards and online platforms.
• A strong communicator, both written and verbal.
• Professional and confident when dealing with candidates, employees and senior stakeholders.
• Discreet and trustworthy when handling confidential information.
• Naturally service-oriented and willing to go the extra mile.
• A problem solver who doesn't always wait to be told what to do.
• Very comfortable working in a fast-paced, changing environment.
• Interested in people, recruitment and building a career within HR.
• Strong administration and organisational skills.
• Excellent attention to detail.
• Experience working with multiple systems and online platforms.
• Good working knowledge of Google Workspace and confidence in learning new systems.
• Excellent communication and coordination skills.
• Ability to manage confidential information appropriately.
• A proactive, hands-on approach.
• Previous experience in HR, recruitment, talent acquisition or People Operations.
• Experience managing job boards or careers websites.
• Experience working with an HRIS or applicant tracking system.
• Experience supporting senior HR/People stakeholders.