Office Manager

Company Details Confidential; Midleton; Remote; EUR 35,000 - 42,000; Full time

Benefits offered by this job

Remote/Blended working

Equal opportunities employer

Job summary

NexaFlow AI Limited, an Irish-registered software company based in Midleton, is seeking a full-time Office Manager to work remotely within Ireland. You will manage daily office administration and provide professional support to directors, employees, contractors and clients.

Responsibilities include coordinating correspondence, meetings, calendars, preparing reports, maintaining records, and ensuring GDPR compliance, with a focus on efficient remote-working procedures.

Qualifications

• Bachelor's degree in Computer Science or closely related discipline.
• Excellent organisational and written communication skills.
• Strong knowledge of Microsoft 365 and cloud-based office systems.
• Experience in office management or tech environments desirable.

Responsibilities

• Manage correspondence, emails, phone enquiries and digital records.
• Organise meetings, appointments, calendars and follow-up actions.
• Prepare letters, reports and presentations.
• Maintain employee, contractor, supplier and client records.
• Support recruitment, onboarding, attendance and payroll administration.
• Maintain office systems and CRM records.
• Coordinate office supplies and service providers.
• Process invoices and expenses, support payment administration.
• Ensure GDPR and data protection compliance.
• Support directors with administrative tasks and reporting.

Skills

Organisational skills

Written communication

Time management

Remote coordination

Professional support

Education

Bachelor's degree in Computer Science

Tools

Microsoft 365

CRM systems

Payroll software

Invoicing software

Job description

10 Griffin Drive East, Ard Griffin, Midleton, Co. Cork, P25 Y6C8

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Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

NexaFlow AI Limited, an Irish-registered software company based in Midleton, County Cork, is seeking a full-time Office Manager to work remotely within Ireland. NexaFlow provides artificial intelligence, software development and workflow-automation services to businesses across Ireland, the UK and Europe. We are looking for a highly organised and technically capable individual to manage the company’s daily office administration and provide professional support to directors, employees, contractors and clients.

• Managing correspondence, emails, telephone enquiries and digital records.
• Organising meetings, appointments, calendars and follow-up actions.
• Preparing letters, reports, presentations and general business documents.
• Maintaining employee, contractor, supplier and client records.
• Supporting staff recruitment, onboarding, attendance and payroll administration.
• Maintaining Microsoft 365, shared folders, CRM records and other office systems.
• Coordinating office supplies, software subscriptions and service providers.
• Processing invoices, recording expenses and supporting payment administration.
• Maintaining company policies, registers and compliance documentation.
• Ensuring that personal and confidential information is handled in accordance with GDPR.
• Supporting directors with administrative tasks, reporting and deadline monitoring.
• Communicating professionally with clients, suppliers and external organisations.
• Helping to maintain efficient remote-working procedures across the company.

Applicants must hold a bachelor’s degree in Computer Science or a closely related discipline. They should possess excellent organisational, administrative, written communication and time-management skills. Strong knowledge of Microsoft 365, cloud-based office systems and digital record management is essential. Previous experience in office management, administration or a technology-based organisation is desirable. Familiarity with CRM systems, payroll administration, invoicing software, GDPR and remote-team coordination would be advantageous.

This is a permanent, full-time position of 40 hours per week. The salary is €35,000–€42,000 per annum, depending on qualifications and experience. Applicants must have a reliable remote-working environment and the legal right to work in Ireland.

NexaFlow AI Limited is an equal-opportunities employer.

• This vacancy is suitable for Remote/Blended working
• Sector: information and communication

Career Level

• Managerial