Office & People & Culture Administrator

Uniting Holding; Dublin; On-site; EUR 38,000 - 46,000; Full time

Benefits offered by this job

Negotiable salary

Career progress opportunities

Team outings

Job summary

A growing tech start-up in Dublin is seeking an Office & People & Culture Administrator to support the smooth running of its offices while providing administrative assistance to its global team. The role demands a proactive individual with 2-3 years of administrative experience, proficiency in Microsoft Office, and excellent communication skills. This position offers career prospects and the opportunity to contribute to a dynamic team culture.

Qualifications

• Minimum of 2-3 years of administrative support experience in a fast-paced environment.
• Ability to prioritize, meet deadlines, and handle multiple tasks.
• Experience supporting multiple managers with calendar and travel management.
• Positive attitude and willingness to be part of a dynamic team.
• Excellent verbal and written communication skills.
• Strong organisational skills and meticulous attention to detail.
• Experience supporting multiple managers with calendar management, travel, meetings and events.

Responsibilities

• Provide effective administrative support to the global team.
• Coordinate company events and manage travel arrangements.
• Oversee day-to-day facilities and office management.
• Manage the end-to-end recruitment process.

Skills

Administrative support experience

Proficient in Microsoft Office

Excellent verbal and written communication

Exceptional organization

Attention to detail

Tools

Microsoft Office

Calendar management

Travel arrangements

Job description

About CameraMatics

CameraMatics is one of the fastest growing Irish start-ups with an award-winning software solution for fleet and driver risk management.

CameraMatics is a disruptive technology providing a modular software platform based on camera technology, vision systems, AI, Machine Learning and Telematics, combined with fleet safety modules that helps fleet operators to drive new safety standards across their fleet and drivers, reduce accidents, improve operational efficiencies, manage compliance, whilst giving them complete visibility and peace of mind for today’s challenges in fleet operations.

We are in an exciting phase of growth as we continue to expand our business operations and reach new markets in the UK and USA, and we are looking for an Office & People & Culture Administrator to join our team on a permanent basis and the wider company in this exciting journey.

Role and Responsibilities

As an Office & People & Culture Administrator, you will be based at our Dublin HQ but responsible for ensuring the smooth running of our Dublin, Waterford and UK offices. You will provide effective administrative support to our global team and will have varying responsibilities. The ideal candidate will be a self-starter, who is just as comfortable working autonomously as with a team. You will bring enthusiasm to the office and offer up new ideas.

Office Administration

• Support the CEO when required, including preparing documentation and following up on company procedures.
• Assist with the day-to-day operation of our offices including being the main point of contact for some suppliers.
• Coordinate company events, celebrations, lunches, meetings and learning opportunities.
• Oversee management of day-to-day facilities, administration requirements, and general office management.
• Manage the travel arrangements and coordination for the management team and others as required.
• Prepare papers, agendas and other relevant materials for teams/attendees prior to key meetings. Organise internal and external meetings and events and all related logistics.
• Other Admin tasks as necessary

People & Culture Administration

• Manage the end-to-end recruitment process.
• Responsible for People & Culture filing processes.
• Coordinate People & Culture Onboarding packs.
• Ordering of staff gifts e.g. birthdays, wedding presents, gift vouchers.
• Manage all staff requests regarding Bike to work Scheme and letters.
• Assist with Event Management when required, including room bookings.

To be considered for this position you will

• Have a minimum of 2-3 years of administrative support experience in a fast-paced environment.
• Be proficient in Microsoft Office.
• Have the ability to prioritize, meet deadlines and work on different tasks at the same time.
• Have a positive approach to work and willingness to be part of a dynamic team.
• Have excellent verbal and written communication skills.
• Have exceptional organization and attention to detail.
• Have experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events.

What we offer you

• Salary: Negotiable
• Career progress opportunities
• Team outings