Remote Office Manager for AI Tech Firm

Company Details Confidential; Midleton; Remote; EUR 35,000 - 42,000; Full time

Benefits offered by this job

Remote/Blended working

Equal opportunities employer

Job summary

NexaFlow AI Limited, an Irish-registered software company based in Midleton, is seeking a full-time Office Manager to work remotely within Ireland. You will manage daily office administration and provide professional support to directors, employees, contractors and clients.

Responsibilities include coordinating correspondence, meetings, calendars, preparing reports, maintaining records, and ensuring GDPR compliance, with a focus on efficient remote-working procedures.

Qualifications

• Bachelor's degree in Computer Science or closely related discipline.
• Excellent organisational and written communication skills.
• Strong knowledge of Microsoft 365 and cloud-based office systems.
• Experience in office management or tech environments desirable.

Responsibilities

• Manage correspondence, emails, phone enquiries and digital records.
• Organise meetings, appointments, calendars and follow-up actions.
• Prepare letters, reports and presentations.
• Maintain employee, contractor, supplier and client records.
• Support recruitment, onboarding, attendance and payroll administration.
• Maintain office systems and CRM records.
• Coordinate office supplies and service providers.
• Process invoices and expenses, support payment administration.
• Ensure GDPR and data protection compliance.
• Support directors with administrative tasks and reporting.

Skills

Organisational skills

Written communication

Time management

Remote coordination

Professional support

Education

Bachelor's degree in Computer Science

Tools

Microsoft 365

CRM systems

Payroll software

Invoicing software

Job description

NexaFlow AI Limited, an Irish-registered software company based in Midleton, is seeking a full-time Office Manager to work remotely within Ireland. You will manage daily office administration and provide professional support to directors, employees, contractors and clients.

Responsibilities include coordinating correspondence, meetings, calendars, preparing reports, maintaining records, and ensuring GDPR compliance, with a focus on efficient remote-working procedures.