Office Manager

IQVIA; Dublin; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Telemedicine

Flexible work environment

Parental leave

Job summary

IQVIA is seeking a proactive Office Manager & Leadership Team Associate in Ireland to keep a busy office running smoothly and support senior leaders across projects, meetings and day-to-day operations.

You will own the day-to-day running of the office, manage facilities and suppliers, coordinate purchase orders and support leadership with reports, presentations and key projects. A four-day week or reduced hours may be considered for the right candidate.

Qualifications

• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• A confident, professional communication style and sound judgement.
• Excellent organisation, prioritisation and attention to detail.
• Experience in office management, administration, executive support, operations, projects or events.

Responsibilities

• Own the smooth day-to-day running of the office, creating a professional and welcoming environment.
• Manage facilities, suppliers, contracts and workplace requests.
• Coordinate purchase orders, goods receipting, supplier queries and monthly accrual support.
• Support senior leaders with reports, presentations, trackers, meetings and key projects.
• Plan engaging team meetings, town halls, events and onboarding activities.
• Provide operational administration across fleet, health and safety, records and business processes.
• Build strong relationships across leadership, sales, marketing, suppliers and cross‑functional teams.

Skills

MS Office

Outlook

PowerPoint

Excel

Communication

Organisation

Time management

Office management

Tools

PO systems

Job description

• Working pattern: Full-time, with reduced hours or a four-day week considered
• We’re looking for a proactive, highly organised Office Manager & Leadership Team Associate to keep a busy Irish office running smoothly while supporting senior leaders across projects, meetings and day-to-day operations
• This is a broad, visible role for someone who enjoys taking ownership, solving problems and bringing structure to a fast-moving environment. You’ll be the go‑to person for office operations, procurement, events and leadership support across Ireland and the wider UK and Ireland business
• Own the smooth day-to-day running of the office, creating a professional and welcoming environment
• Manage facilities, suppliers, contracts and workplace requests
• Coordinate purchase orders, goods receipting, supplier queries and monthly accrual support
• Support senior leaders with reports, presentations, trackers, meetings and key projects
• Plan engaging team meetings, town halls, events and onboarding activities
• Provide operational administration across fleet, health and safety, records and business processes
• Build strong relationships across leadership, sales, marketing, suppliers and cross‑functional teams

Benefits

• Medical, dental and vision coverage
• Telemedicine
• Critical illness coverage
• Prescription coverage
• Disability, accidental death, pet and life insurance
• Employee Assistance Programs
• Mental health support
• Well‑being programs and events
• Flexible work environment
• Time off for leisure, personal time and corporate holidays
• Parental leave for birth or adoption
• Paid leave for other life matters (i.e., illness, bereavement, jury duty, military service, etc.)
• Training systems
• AI talent marketplace tool
• Leadership training programs
• Employee recognition programs
• Mentorship programs
• Service awards
• Tuition reimbursement
• Paid volunteer day
• Donation matching
• Employee resource groups
• Office events
• Environmental commitments
• UN Global Impact member
• Retirement and savings plans
• Identity theft protection
• Commuter benefits

A proactive, adaptable and solutions-focused approachExperience with purchase order or procurement systems is useful, but not essentialStrong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPointA confident, professional communication style and sound judgementExcellent organisation, prioritisation and attention to detailExperience in office management, administration, executive support, operations, projects or eventsThe ability to work independently, manage competing priorities and follow throughIf you’re a natural organiser who thrives on variety, takes pride in getting things done and enjoys being at the centre of a busy team, we’d love to hear from you