Office Experience & Projects Coordinator (Dublin)

Chartwells Independent; Dublin; On-site; EUR 46,000 - 48,000; Full time

Benefits offered by this job

Unlock platform

Travel Hub tickets

Pension (MyFutureFund)

Eye tests

Learning & development

WOW Awards

Paid day off

Job summary

Rapport Guest Services in Dublin is seeking an Office Support Coordinator to join the Workplace Team and help deliver an exceptional employee experience. You’ll build relationships, coordinate workplace services and work with suppliers to keep the office running smoothly.

This full-time, permanent role offers a 40-hour week, Monday–Friday, with start date 28 September 2026. Flexible hours between 7am and 7pm and a focus on proactive problem solving and strong communication.

Qualifications

• Strong customer service and stakeholder management experience in a fast-paced environment.
• Excellent communication and written skills.
• Highly organized with attention to detail and initiative.

Responsibilities

• Build strong relationships with customers and act as a key point of contact.
• Work with customers and stakeholders to understand requirements and deliver service levels.
• Support and deliver workplace projects within agreed timescales and budgets.
• Coordinate with suppliers and contractors across services including security, catering, cleaning, and facilities.
• Complete location audits and ensure SLAs are met.
• Support budget setting, monitoring, and invoicing.
• Adapt the workplace experience to changing business needs.
• Provide additional project and operational support as required.

Skills

Customer service

Stakeholder management

Communication

Organization

Proactive problem solving

Job description

Rapport Guest Services in Dublin is seeking an Office Support Coordinator to join the Workplace Team and help deliver an exceptional employee experience. You’ll build relationships, coordinate workplace services and work with suppliers to keep the office running smoothly.

This full-time, permanent role offers a 40-hour week, Monday–Friday, with start date 28 September 2026. Flexible hours between 7am and 7pm and a focus on proactive problem solving and strong communication.