Travel Coordinator - 6-month contract

Engage People Recruitment; Dublin; On-site; EUR 28,000 - 38,000; Full time

Job summary

Engage People Recruitment in Dublin seeks a proactive Travel Coordinator to support a busy corporate environment. You will coordinate employee travel, manage travel changes, and assist with office operations and onboarding for new hires and visitors.

This hands-on role requires strong attention to detail, excellent service, and the ability to juggle multiple priorities in a fast-paced setting. You will liaise with travel providers, arrange airport transfers, and contribute to a positive

Qualifications

• Experience in administration, travel coordination or office support.
• Strong organisational skills with attention to detail.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint).
• Comfortable learning and using new systems and technologies.

Responsibilities

• Book and coordinate employee travel including flights, accommodation and transport.
• Manage travel changes, cancellations and travel-related queries.
• Coordinate accommodation for interns, new hires and visitors.
• Arrange airport transfers and other travel logistics.
• Maintain travel records and assist travel reporting.
• Welcome visitors and assist with front-of-house duties.
• Coordinate meeting room bookings and setup requirements.
• Manage post, deliveries and courier services.
• Ensure office supplies and refreshments are stocked.

Skills

Administration

Travel coordination

Office support

Customer-facing service

Microsoft Office

Tools

Microsoft Office

Job description

We are seeking a proactive and highly organised Travel Coordinator to support a busy corporate environment in Dublin. This role will be responsible for coordinating employee travel, supporting office operations, and helping to deliver a positive workplace experience for employees and visitors.

This is a varied, hands-on opportunity suited to someone who enjoys working in a fast-paced environment, has strong attention to detail, and takes pride in providing excellent service and support.

Key Responsibilities

• Book and coordinate employee travel, including flights, accommodation and ground transportation using the company's travel platform
• Manage travel changes, cancellations and travel-related queries
• Coordinate accommodation arrangements for interns, new hires and business visitors
• Arrange airport transfers and other travel logistics
• Maintain accurate travel records and support travel reporting where required

Office Operations & Reception Support

• Welcome visitors and assist with front-of-house duties
• Coordinate meeting room bookings and meeting setup requirements
• Manage incoming post, deliveries and courier services
• Ensure office supplies, refreshments and workplace essentials are adequately stocked
• Support the smooth day-to-day running of the office environment

Employee & Onboarding Support

• Assist with onboarding activities for new employees, including office orientation and logistical support
• Help create a positive and welcoming workplace experience
• Support internal events, team activities and employee initiatives

Administration & Vendor Coordination

• Process and track travel-related invoices and expenses
• Liaise with travel providers, accommodation partners and other external vendors
• Provide general administrative support, including document preparation and basic reporting
• Assist with additional office and coordination projects as required

Skills & Experience

• Previous experience in administration, travel coordination, office support or a customer-facing environment
• Strong organisational skills with excellent attention to detail
• Effective communication and interpersonal skills
• Proficiency in Microsoft Office, including Outlook, Excel and PowerPoint
• Comfortable learning and using new systems and technologies
• Ability to manage multiple priorities and work effectively in a busy environment

What You'll Bring

• A positive, can-do attitude and strong service mindset
• A proactive and adaptable approach to work
• Excellent attention to detail and reliability
• Strong relationship-building skills with employees, visitors and external suppliers
• A collaborative, team-oriented approach

The Opportunity

This is an excellent opportunity for someone looking to build experience across travel coordination, office operations and employee support within a professional corporate environment. No two days are the same, and you will play a key role in ensuring employees and visitors receive a seamless and efficient experience while supporting the wider Irish business.