Office Operations Coordinator

Gilligan Black Recruitment; Dublin; On-site; EUR 21,000 - 30,000; Part time

Job summary

Gilligan Black Recruitment advertises an opportunity for an Office Operations Coordinator in Dublin 2, fully onsite on a part-time basis. The role is hands-on, with ownership of people administration and day-to-day office operations to keep the business running smoothly.

Reporting to the Executive Assistant, you will support onboarding, contracts, employee records, payroll inputs, probation tracking, recruitment coordination and office facilities management, including suppliers, IT coordination

Qualifications

• 5+ years' experience in office management, people coordination or HR administration.
• Strong experience across employee administration, onboarding and payroll inputs.
• Ability to work independently and own day-to-day office operations.

Responsibilities

• Support onboarding, contracts and employee records.
• Handle payroll inputs and probation tracking.
• Coordinate recruitment and respond to employee queries.
• Oversee facilities, suppliers, IT coordination and office supplies.

Skills

Office operations

People coordination

HR administration

Onboarding

Payroll inputs

Contracts management

Facilities coordination

Tools

MS Office

Job description

Dublin 2 ( Fully onsite)

A well-established organisation based in Dublin 2 is looking for an experienced Office Operations Coordinator to join its Head Office team on a part-time basis. This is a varied and hands-on role, ideal for someone who enjoys taking ownership, working independently and being the person who keeps both the people administration and day-to-day office operations running smoothly.

Working closely with the Executive Assistant, the successful candidate will support the full employee lifecycle, including onboarding, contracts, employee records, payroll inputs, probation tracking, recruitment coordination and general employee queries. The role will also have responsibility for the smooth running of the office, including facilities, suppliers, IT coordination, office supplies, uniforms and branded materials, visitors, deliveries and office-related administration.

It is expected that you have 5+ years' experience in office management, people coordination or HR Administration, business support or a similar role. Strong experience across employee administration, onboarding, contracts and payroll inputs.