Office Administrator

Software Placements Ltd; Cork; On-site; EUR 22,000 - 37,000; Full time

Job summary

Software Placements Ltd is assisting a leading multinational semiconductor company in recruiting a Contract Office Administrator for an initial 6-month engagement based in Cork City, Ireland. The role is on-site three days per week and focuses on first-point-of-contact duties, general admin, and facilities coordination.

The ideal candidate will be highly organised, with at least five years in office administration, capable of handling multiple priorities in an international setting and

Qualifications

• Minimum 5 years in office administration and facilities coordination.
• Strong organisational and time-management skills.
• Experience in a multinational environment.
• Professional and confidential handling of information.

Responsibilities

• Oversee day-to-day office operation to ensure a safe, welcoming, and well-organised workplace.
• Serve as main point of contact for building management, landlords, contractors & providers.
• Coordinate office maintenance, including repairs, cleaning, security, waste and other tasks.
• Manage office supplies, equipment, furniture and consumables.
• Coordinate office events, catering and visitor arrangements.
• Support health and safety requirements and maintain office records.
• Assist with travel arrangements and expense administration.
• Maintain supplier and service-provider database; liaise with suppliers.

Skills

Office administration

Facilities coordination

Travel arrangements

Expense administration

Communication skills

Microsoft Office

Outlook

Excel

Education

Degree or Diploma in Admin

Tools

Microsoft Office

Outlook

Excel

Job description

Our client a leading Multinational Semiconductor requires a Contract Office Administrator for 6 month daily rate position based in Cork City, Ireland.

The role requires you to be onsite 3 days per week.

Role:

You will be the first point of contact for visitors, colleagues and external suppliers, while providing day-to-day administrative, facilities and coordination support to the local office.

The role requires someone who is highly organised, approachable and able to manage multiple priorities in a fast-paced, international environment.

Responsibilities:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Oversee the day-to-day operation of the office, ensuring a safe, welcoming, well-organised and fully functional workplace.
• Act as the main point of contact for building management, landlords, contractors & providers.
• Coordinate office maintenance, including repairs, cleaning, security, waste and other tasks.
• Manage office supplies, equipment, furniture and consumables.
• Coordinate office events, catering and visitor arrangements.
• Support workplace health and safety requirements and maintain relevant office records.
• Coordinate incoming and outgoing correspondence, deliveries and courier services.
• Provide general administrative support to employees and local management.
• Assist with travel arrangements and expense administration where required.
• Maintain accurate office records, documentation and contact lists.
• Support onboarding and offboarding of employees, including equipment, access cards etc.
• Assist with purchases, invoices and expense documentation.
• Liaise with suppliers and assist with quotation and contract administration.
• Maintain an up-to-date supplier and service-provider database.
• Work closely with HR and other corporate functions on local office initiatives.
• Follow global company policies, procedures and compliance requirements.
• Maintain a high level of confidentiality when handling employee, financial and business information.

Qualifications

Ideally a Third Level Qualification Degree or Diploma.

Experience:

You will have a minimum of 5 years of experience with most of the following:

• Previous experience in office administration, facilities coordination and administration.
• High level of discretion and professionalism.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional and confident communication skills.
• Proficiency with Microsoft Office, particularly Outlook, Word and Excel.
• Ability to work independently while collaborating effectively with colleagues.
• A proactive, practical approach to identifying and resolving issues.
• Experience working in a multinational or international organization.
• Experience supporting facilities, procurement, finance or HR processes.

This is an opportunity to play a key role in the day-to-day success of a close-knit 30-person office while being part of a larger multinational organisation. The role offers broad exposure across administration, facilities, finance, HR and employee engagement, with opportunities to contribute to projects and improve the way the office operates.