Proactive Office & Admin Support Executive – Dundrum

Lex Consultancy; Dublin; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Parking provided

Excellent benefits on offer.

Job summary

Lex Consultancy is seeking an experienced Office & Administration Support Executive to join the Head Office team in Dundrum, Dublin 16. This full-time, permanent role supports multiple departments and construction sites with a proactive, detail-oriented approach.

You will manage general administration, coordinate documentation, training records, reception duties and events, while ensuring efficient day-to-day office operations in a busy environment.

Qualifications

• 3+ years in office administration or business support.
• Strong organisation and attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with SharePoint or similar document management systems.
• Excellent written and verbal communication.
• Able to work independently and as part of a team.
• Discreet, professional and adaptable in a busy office.
• Flexibility to manage changing priorities.

Responsibilities

• Provide general administrative support, including preparing correspondence, formatting documents, filing and maintaining accurate records.
• Maintain company templates, contact directories and documentation on SharePoint.
• Coordinate couriers, deliveries, registered post and document witnessing arrangements.
• Organise employee training courses and maintain the company training matrix and certification records.
• Provide reception cover, welcome visitors and coordinate meeting rooms, lunches and refreshments.
• Assist with company events, staff social activities and wellness initiatives.
• Manage office supplies and liaise with suppliers and service providers.
• Receive, organise and coordinate the storage and distribution of IT equipment and deliveries.

Skills

Office administration

Organization

Microsoft Office

SharePoint

Communication skills

Independent working

Professionalism

Adaptability

Job description

Lex Consultancy is seeking an experienced Office & Administration Support Executive to join the Head Office team in Dundrum, Dublin 16. This full-time, permanent role supports multiple departments and construction sites with a proactive, detail-oriented approach.

You will manage general administration, coordinate documentation, training records, reception duties and events, while ensuring efficient day-to-day office operations in a busy environment.