Office Admin

Global Professional Consultants; Dublin; On-site; EUR 40,000 - 45,000; Full time

Job summary

Global Professional Consultants is seeking an experienced Office Administrator for their head office in North Dublin. This full‑time, front‑of‑house role will ensure a welcoming experience while supporting the smooth operation of the head office.

You will handle reception duties, answer calls, process invoices, assist with purchasing, perform financial reconciliations, and manage fleet and travel administration as part of a busy head office team.

Qualifications

• At least 5 years’ experience in a similar role.
• Excellent attention to detail is required.
• Strong IT skills are a must.

Responsibilities

• Front of House/Reception duties and visitor management.
• Process accounts payable and purchasing invoices.
• Perform financial reconciliations for suppliers and card transactions.
• Manage fleet and logistics administration including vehicle tax renewals and rebates.
• Oversee office inventory, stationery, and document preparation, travel bookings.

Skills

Front of House

Accounts Payable

Purchasing Support

Financial Reconciliations

Fleet Administration

General Administration

Tools

MS Office

Accounting Software

Job description

A Main Civil Engineering contractor is seeking an experienced Office Administrator to join their team at their head office in North Dublin.

This is a full time front-of-house role, where you will ensure a welcoming experience while also supporting in the smooth operation of head office.

Role:

• Front of House/ Receptionist: Serving as the primary point of contact by greeting and assisting visitors on arrival, answering and directing phone calls and managing paper dockets and filing systems.


• Accounts Payable & Purchasing Support: Reviewing, verifying and importing purchase invoices into the system to ensure accuracy.


• Financial Reconciliations: Performing regular reconciliations for supplier/creditor statements, as well as Visa and debit card transactions.


• Fleet & Logistics Administration: Managing motor vehicle tax renewals and assisting in the processing fuel/diesel rebate claims.


• Carrying out general administrative duties as required by the team to include overseeing office inventory, ordering stationery, providing document/ booklet preparation services- including photocopying, binding, and laminating, booking flights.

Requirements:

• At least 5 years’ experience in a similar role;


• Excellent attention to detail is required and;


• Strong IT skills is a must

Salary

• Salary circa €40k-€45k