Receptionist & Office Manager

Morgan McKinley; Dublin; On-site; EUR 28,000 - 42,000; Full time

Job summary

Morgan McKinley in Dublin City is seeking a Receptionist & Office Manager to maintain a professional, welcoming reception while supporting day-to-day office operations. The role combines front-of-house duties, admin support, travel coordination, facilities management and assistance with events and projects.

The successful candidate will be organised, proactive, approachable and capable of managing a varied workload in a fast-paced environment.

Qualifications

• Excellent communication and interpersonal skills.
• Professional, welcoming and customer-focused approach.
• Strong organisational skills and attention to detail.
• Ability to multitask, prioritise and adapt to changing demands.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and SharePoint.
• A proactive, solutions-focused attitude with strong problem-solving skills.
• Ability to work collaboratively and demonstrate initiative.

Responsibilities

• Welcome visitors, issue visitor passes and maintain a professional reception area.
• Answer incoming calls, handle general enquiries and relay messages.
• Coordinate meeting room bookings and ensure rooms are prepared appropriately.
• Manage post, courier arrangements and general office administration.
• Monitor office supplies, coordinate supplier orders and weekly catering.
• Support the Operations Manager with day-to-day administration and arranging business travel.
• Maintain office equipment and coordinate replenishment, repairs and maintenance.
• Assist with company events, industry conferences and internal communications.
• Provide administrative support for IT initiatives and other ad hoc projects.

Skills

Communication skills

Interpersonal skills

Organisational skills

Multitasking

Microsoft Office

Tools

Microsoft Word

Excel

Outlook

PowerPoint

SharePoint

Job description

Receptionist & Office Manager

Position Type: Permanent, Part-Time or Full-Time
Working Pattern: Three or five days per week
Working Hours: 09:00-17:30
Location: Dublin City
Reports To: Operations Manager

Role Overview

The Receptionist & Office Manager is responsible for maintaining a professional and welcoming reception while supporting the smooth day-to-day running of the office. The role combines front-of-house duties, administrative support, travel coordination, facilities management and assistance with company events and projects.

The successful candidate will be organised, proactive, approachable and capable of managing a varied workload in a fast-paced environment.

Key Responsibilities

• Welcome visitors, issue visitor passes and maintain a professional reception area.
• Answer incoming calls, handle general enquiries and relay messages.
• Coordinate meeting room bookings and ensure rooms are prepared appropriately.

• Manage post, courier arrangements and general office administration.
• Monitor office supplies, coordinate supplier orders and weekly catering.
• Support the Operations Manager with day-to-day administration and arranging business travel

• Maintain office equipment and coordinate replenishment, repairs and maintenance.
• Assist with company events, industry conferences and internal communications.
• Provide administrative support for IT initiatives and other ad hoc projects.

Skills and Requirements

• Excellent communication and interpersonal skills.
• Professional, welcoming and customer-focused approach.
• Strong organisational skills and attention to detail.
• Ability to multitask, prioritise and adapt to changing demands.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and SharePoint.
• A proactive, solutions-focused attitude with strong problem-solving skills.
• Ability to work collaboratively and demonstrate initiative.

Experience

• Previous experience in reception, office administration or office management is desirable.
• Experience coordinating business travel and supporting senior management would be an advantage.

Working Arrangements

This is an on-site role with the option of a three- or five-day working week, subject to agreement. The successful candidate will report to the Operations Manager and support the wider team in maintaining an efficient and well-organised workplace.