Human Resources Administrator

Morgan McKinley; Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

Morgan McKinley is seeking an HR Administrator to join an HR System Implementation project onsite in Dublin 1. The role focuses on cleansing and migrating employee data to a new HR system, ensuring accuracy and GDPR compliance.

You will work closely with the HR System Project Lead, HR Manager, and stakeholders, handling data protection tasks, DSARs, and retention schedules while providing day-to-day HR admin support and coordinating with IT, Payroll, and vendors.

Qualifications

• Leaving Certificate or equivalent is required; HR/Business degree or CIPD membership is desirable.
• At least 2 years in HR administration with HRIS records management.
• Strong data skills and advanced Excel (VLOOKUP/XLOOKUP, pivots) essential.

Responsibilities

• Perform data cleansing, mapping, and validation for migration to the new HR system.
• Support system testing, UAT, go-live activities, and data reconciliations.
• Maintain GDPR compliance, manage DSARs, and ensure retention schedules.
• Provide day-to-day HR admin support and liaise with IT, Payroll, and vendors.

Skills

Advanced Excel

Data handling

Attention to detail

Communication

Education

Leaving Certificate or equivalent

HR/Business degree or CIPD membership (desirable)

Tools

Workday

SAP SuccessFactors

BambooHR

CoreHR

Job description

Role: HR Administrator (HR System Implementation)

One of our clients is seeking an HR Administrator to join their team on an HR System Implementation Project. Based onsite in Dublin 1, this hands-on role is ideal for an individual with strong attention to detail who excels at working with employee data and supporting system migrations.

Aligning closely with the HR System Project Lead, HR Manager, and broader project stakeholders, you will ensure employee data is transferred into a new HR system accurately, completely, and in full compliance.

You will cleanse existing data, prepare migration templates, and carry out essential data protection administration to ensure compliance with GDPR and relevant legislation.

Key Responsibilities

• HR Data Cleanse & Audit: Perform a comprehensive audit of employee records across current systems, spreadsheets, and personnel files; identify, correct, and standardise data errors, and flag records for archival or deletion per retention schedules.
• System Migration & Testing: Extract and map data into new system upload templates under strict deadlines, perform validation checks and record reconciliations, support UAT testing, and assist with go-live support.
• Data Protection & Governance: Ensure personal data is handled securely, assist in managing Data Subject Access Requests (DSARs), apply retention schedules, update privacy notices, and verify system access permissions following least-privilege principles.
• Project Support & Administration: Deliver day-to-day HR administrative support, take minutes during project meetings, track actions, and liaise with IT, Payroll, and third-party system vendors.

What We Are Looking For

• Education: Leaving Certificate or equivalent required; a third-level qualification in HR, Business, or CIPD membership is desirable.
• Experience: Minimum 2 years of experience in an HR administration role maintaining records within an HRIS, OR recent graduate from HR studies. Previous experience with HR/payroll system implementation or data migration projects is advantageous.
• Technical & Data Skills: Advanced Excel skills (VLOOKUP/XLOOKUP, filters, pivot tables, data validation); familiarity with data mapping, reporting tools, or systems such as Workday, SAP SuccessFactors, BambooHR, or CoreHR is preferred.
• Compliance Knowledge: Working knowledge of GDPR as it applies to employee records; experience handling DSARs or retention schedules is a plus.
• Core Competencies: Exceptional accuracy, problem-solving ability, high discretion and confidentiality, clear communication skills, and adaptability in a project-focused environment.