HR Officer

Harmonics Recruitment; Shannon; On-site; EUR 32,000 - 52,000; Full time

Job summary

Harmonics Recruitment is seeking an HR Officer to support HR services, with a focus on HRIS implementation, employee data management, policy updates, and general HR administration at our Shannon office.

You will ensure GDPR compliant records, assist with visa and work permit administration, and provide first line support to managers and staff on HR systems and processes, contributing to continuous improvement.

Qualifications

• Third-level qualification in Human Resources, Business, or related discipline (or currently studying).
• CIPD membership or working towards same desirable.
• Experience with HR systems and payroll processes is a plus.

Responsibilities

• Provide day-to-day administrative support to the HR function.

Skills

HR Administration

Data Management

Policy Updates

Visa Administration

Education

Bachelor's degree in Human Resources

Tools

HRIS

Job description

Reporting to the HR Manager, the HR Officer will provide comprehensive support to the Human Resources function, with a particular focus on HR systems (HRIS) implementation and maintenance, employee data management, policy updates, and general HR administration.

This role will play a key part in ensuring HR records, documentation, and processes are accurate, compliant, and efficiently managed across the organisation. The position will also support visa and work permit administration as required.

Key Responsibilities

HR Administration

• Provide day-to-day administrative support to the HR function.
• Prepare contracts of employment, amendments, and general HR correspondence.
• Maintain accurate employee records in line with GDPR requirements.
• Manage starter, leaver, and employee change processes.
• Support payroll administration through timely and accurate data provision.
• Maintain probation review schedules and other key HR trackers.

HRIS Implementation & Data Management

• Support the implementation of the companys HRIS system.
• Assist with data migration, data cleansing, and validation.
• Maintain and update employee information within the HRIS.
• Provide first-level support to managers and employees using the HR system.
• Contribute to process improvements through system optimisation.
• Assist with the review, update, and formatting of HR policies and procedures.
• Ensure policies are accurately uploaded and maintained within company systems.
• Support compliance with employment legislation and company standards.
• Maintain HR documentation in line with GDPR and data protection requirements.
• Assist with employment permit and visa applications.
• Liaise with relevant government bodies and external advisors as required.
• Track visa expiry dates and maintain accurate records.
• Support employees and managers with documentation requirements.

Employee Support

• Act as a first point of contact for general HR queries.
• Support the HR Manager with documentation relating to disciplinary and grievance processes (meeting coordination, note taking, filing).
• Assist with employee communications and engagement initiatives.

General

• Support HR projects and continuous improvement initiatives.
• Participate in site meetings as required.
• Provide administrative support to the HR Manager as needed.

Person Specification

Qualifications

• Third-level qualification in Human Resources, Business, or related discipline (or currently studying).
• CIPD membership or working towards same desirable.

Experience

• 1–3 years experience in an HR administrative role.
• Experience working with HR systems (HRIS) highly desirable.
• Experience supporting system implementation projects an advantage.
• Experience assisting with visa or employment permit processes desirable.

Knowledge & Skills

• Strong administrative and organisational skills.
• Excellent attention to detail and data accuracy.